SIFMA and SIFMA AMG are currently seeking an Administrative Assistant to support four managing directors within SIFMA's Retirement Policy and Asset Management Group. We are seeking a high energy, detail-oriented Administrative Assistant with experience in proactive calendar management. This position requires a polished and proactive team player who can prioritize and manage assignments with multiple Managing Directors. This position is based out of the SIFMA Washington, D.C. office. Responsibilities
- Routine administrative duties include preparing correspondence, preparing expense reports, maintaining ongoing workstream documents, assisting with front desk phone coverage and other general administrative duties;
- Coordinate all travel arrangements and be proactive in responding to any ad hoc travel changes;
- Communicate with SIFMA members, government officials, and regulators with a high level of customer service, professionalism, and confidentiality in all communications;
- Produce accurate, properly formatted documents, agendas, emails, and supporting documents under sometimes tight time constraints;
- Assist in editing and formatting comment letters, board subcommittee agendas and other workstream documents;
- Maintain complex calendars; schedule all appointments, meetings, and conference calls;
- Coordinate all arrangements for in-person meetings; ability to communicate with our SIFMA NYC office to facilitate the team's meetings held in the NYC office;
- Maintain and update Committees, Forums, and Task Forces in our online database;
- Handle telephone calls, including screening incoming calls, mail, and packages;
- Ensure all assignments/projects are completed with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken;
- Establish and maintain effective professional business relationships with all levels of management, employees, and external parties.
Qualifications
- Bachelor's degree along with a minimum 2 years of administrative support experience is required;
- Strong communication skills across multiple communication channels
- Demonstration of excellent administrative, organizational, time management as well as written and verbal communication skills;
- Technical skills including a full working knowledge of Microsoft Office Suite, Concur and familiarity with database use and functionality;
- Ability to prioritize tasks/workload;
- Commitment to provide superior customer service with all levels of internal management and staff, as well as external clients;
- Ability to work independently with minimal supervision and as part of a collaborative team environment
- Ability to anticipate needs and work proactively to support managing directors;
- A superior work ethic including being punctual, demonstrating work effectiveness, persistency, and commitment.
About us:SIFMA is the leading trade association for broker-dealers, investment banks and asset managers operating in the U.S. and global capital markets. On behalf of our industry's one million employees, we advocate on legislation, regulation and business policy affecting retail and institutional investors, equity and fixed income markets and related products and services. We serve as an industry coordinating body to promote fair and orderly markets, informed regulatory compliance, and efficient market operations and resiliency. We also provide a forum for industry policy and professional development. SIFMA, with offices in New York and Washington, D.C., is the U.S. regional member of the Global Financial Markets Association (GFMA). Benefits Include:
- Medical, Dental, Vision Insurance Plans
- Life and AD&D Insurance
- Short-Term and Long-Term Disability Insurance
- 401(k) with employer contribution
- Generous paid time off and holidays
- Eligible to work remotely (up to 2 days per week)
- Mobile Subsidy
- Commuter Subsidy
Salary range: $70,000 - $75,000How to apply: Please apply directly via our Careers site or send your cover letter, resume, and salary requirements to ...@sifma.org and indicate AMG Admin Assistant in the subject line of your email.SIFMA is an Equal Opportunity Employer and encourages interested individuals to apply.