Location: Rochester,NY, USA
The Rochester Presbyterian Home is seeking a highly organized and detail-oriented Administrative Assistant to join our Creekstone Assisted Living – Memory Care team in Fairport, New York. This role will support the Administrator in managing daily operations, ensuring workflow, and maintaining a high standard of care for our residents.$500 SIGN RETENTION BONUS AVAILABLE!Essential Job FunctionsAssist the Administrator with day-to-day administrative tasks.Promote the mission and core values of RPH to residents, visitors, and co-workers.Play an active role in growing community occupancy by representing and interacting positively with potential residents, family members and professionals.Manage and organize office operations and procedures.Assist in administrative duties, for example (but not limited to) maintaining records, reviewing protocols, providing QA and review of internal incidents for reporting.Assist in reviewing staff clock punch detail for missing punches and obtaining missing time information.Assist in filing and maintaining admission and discharge records.Complete Federal, State, and miscellaneous forms.Maintain electronic databases, paper files and records, retrieving information as necessary.Prepare and edit correspondence, reports, and presentations.Support staff with administrative needs and requests.Process and triage incoming correspondence and exercise judgment with respect to urgency, confidentiality and relative importance.Handle confidential information with discretion.Perform any other responsibilities as discussed and designated by the Administrator.Requirements:Must be 18+ years of age.High school diploma or GED equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).Excellent attention to detail and organizational skills.Experience in long-term care, assisted living community or ALR homecare setting working with older adults is a plus.Ability to communicate in English (reading, speaking, and understanding). Possess interpersonal and communication skills to communicate tactfully with co-workers, residents, family members, visitors, government regulators and the public.Able to work independently and collaboratively as part of a team. Possess ability to make mature, independent decisions in a timely manner.Be a quick learner, empathetic, compassionate, and with ability to preserve the dignity and self-image of residents.Able to act professionally – arrive on time for your shifts, communicate variances as needed. Willingness to attend and participate in on-the-job training.Ability to maintain confidential information and treat all elders and staff with respect.Physical and Environmental DemandsGood physical and mental health. Finger and hand dexterity to handle and manipulate instruments and equipment. Visual and auditory acuity. Must be able to lift a minimum of (20) lbs. and be able to carry objects. Must be able to push and pull cars, and continuously walk, sit and stand. Must be able to turn, crouch, kneel, stoop, bend below waist, and reach above shoulder height as tasks dictate. Occasional pushing and pulling, assisting residents.BenefitsThe Rochester Presbyterian Home in Rochester, NY has been serving elders for nearly 100 years and has been named a Top Workplace by the Democrat & Chronicle. RPH has three memory care residences in Monroe County – The Homestead located in the City of Rochester Cottage Grove in N. Chili and Creekstone in Fairport.Competitive WagesHealth, Vision and Dental InsurancePaid time off and holidaysDefined Pension Plan and 403B Retirement Savings PlanGroup Life InsuranceFree ParkingEnvironment of mutual respect and acceptance.Together with the people who live here, their families and our community, RPH is committed to nurturing the human mind, body and spirit. We are dedicated to creating an environment where everyone can experience joy, meaning and fulfillment.Rochester Presbyterian Home is an Equal Opportunity Employer.