Location: Lexington,MA, USA
Position Title: Administrative Assistant - Athletics
Reports to: Director of Athletic
FLSA Status: Non-Exempt
TERMS OF EMPLOYMENT: Administrative Staff - 10 month + 14 days - Class B with benefits according to the LEA Unit D collective bargaining agreement.
37.5 hours per week. $29.48 - $37.75 per hour
JOB GOAL:
Employee performs a variety of secretarial duties to support the operations of the office and Director of Athletics while supporting the programs and families.
ESSENTIAL FUNCTIONS:
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Provide extensive customer service in person, via telephone and email
Monitors athletic schedules of games, verifying opponent schedules match
Coordinate bus schedules with transportation company
Reserve building space through online scheduling software
Administer athletic registrations through online registration software
Collect required health forms
Generate extensive reports
Process the collection of user fees collected online and by check; make deposits to the Treasurer; generate monthly reports
Follow up on fees owed
Assist with payroll for game officials
Create and maintain student athlete records
Coordinate with nurses, coaches, deans and teachers as necessary
Collect and maintain end of season reports
Prepare requisitions for purchases and process payments
Participates in special projects
Performs a variety of related duties as assigned
EDUCATION & EXPERIENCE:
High school diploma or equivalent and 1 - 3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.
Must have knowledge of clerical and office management principles and practices, and computer systems, word processing, spreadsheet, G-Suite navigation and database software
Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people.
Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.
Experience and commitment to working in a racially and culturally diverse teaching and learning community.
Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.