Location: Hillsboro,MO, USA
Close Date Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Description
To Apply:
Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
JOB SUMMARY
The position involves performing professional administrative office support, applying various research techniques and methods and control procedures in the development and operation of administrative systems, programs, policies and practices for the assigned division. Work involves the performance and supervision of a full range of clerical duties, document processing and general office and division support functions, conducting and supervising customer service.
ESSENTIAL JOB FUNCTIONS
* Performs administrative and clerical functions for an individual position, managerial group or entire department.
* Performs a variety of complex, specialized administrative and clerical functions requiring the application of county and/or department policies and procedures and the exercise of standards.
* Maintains a variety of files and records, prepares and verifies all departmental invoices, processes bills for payment.
* Records personnel absence and vacation records.
* Ensures that office equipment is maintained properly.
* Answers incoming inquiries both written, and otherwise.
* Reviews pending correspondence, conducts analysis, takes appropriate action, and responds appropriately in timely manner.
* Arranges and manages all inter-office schedules and appointments.
* Prepares, maintains and files daily correspondence, reports, directives, and legal notifications.
* Assists department head in budget preparation and daily control activities.
* Records financial transactions of the department.
* Prepares and verifies all bills, processes bills for payment and submits to director for approval.
* Acquires and maintains records of purchase orders.
* Collects all fees and processes for deposit.
* Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms, prepares user policies regarding office procedures and operations for staff, writes and updates instructions, guidelines and scheduled reports.
* Exercises confidentiality in the performance of job duties, including knowledge of the content of personnel evaluations, organizational recommendations, legal documents, contracts and comparable highly sensitive information.
* Assures security of files.
* Composes correspondence involving application of established policies and procedures. Independently responds to correspondence of a routine nature.
* Performs a variety of clerical duties for a department head, including arranging meetings, booking travel and accommodations and maintaining confidential files.
* Receives, opens, logs, sorts and distributes mail.
* Screens telephone calls and answers requests for information or routes to appropriate staff.
* Collects, reviews, and submits employee time sheets to payroll department.
* Scans and maintains document files.
* Performs work at assigned location during specified business hours.
* Performs related additional duties as required and assigned.
For Auditor
* Files documents, prepares correspondence, and requisitions office supplies as needed.
* Enters purchase orders for Auditor's Office into FMS system, as needed.
* Assists with County physical inventory and maintenance of asset database.
* Serves as liaison to external auditors.
* Prepares Executive Orders and Budget Ordinances.
* Assists in reconciling month-end reports for various departments.
* Tracks the monthly COPS and NIDS activity.
* Assists with balancing payroll against the bank activity.
* Assists department staff with special projects as needed.
Position Administrative Assistant - Auditor Position Requirements
QUALIFICATIONS
Education and Experience:
* High School Diploma or equivalent.
* Five (5) years of responsible clerical and/or administrative experience.
* Or equivalent combination of education and experience.
Licenses or Certifications:
* May require a valid State Driver's License.
Special Requirements:
* Some situations may require early morning or late evening hours.
Knowledge, Skills and Abilities:
* Knowledge of County programs, rules and regulations.
* Knowledge of technical or legal requirements relating to the assigned department or program.
* Knowledge of business English, composition, grammar, spelling, punctuation and arithmetic.
* Knowledge of purchasing and payment procedures.
* Knowledge of budgetary principles and practices.
* Ability to take sufficient notes at a meeting to prepare and accurate record of events.
* Ability to use a variety of hardware and software including but not limited to Microsoft Word, Excel and Publisher as well as department specific systems.
* Ability to apply new developments in office practices and remain informed on the director's areas of responsibility in order to effectively communicate with people in contact with the director.
* Ability to engage in and coordinate functions that require administrative skills, the ability to interpret and explain programs to others, and successfully achieve objectives.
* Ability to establish and maintain effective working relationships.
* Ability to project a positive, concerned image to the public.
* Ability to communicate effectively orally and in writing, including the ability to understand and follow complex written and oral directions.
* Ability to maintain a high level of confidentiality and discretion at all times.
PHYSICAL DEMANDS
The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, reaching, repetitive motion, standing, stooping, talking, and walking.
WORK ENVIRONMENT
The work is performed indoors in an office environment with low to moderate noise level. This position involves interaction with other employees and the general public and work pace is self-determined.
To Apply:
Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
Shift -not applicable- Normal Entry Salary $18.58 per hour Salary Range EOE Statement Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.