Location: Bourbonnais,IL, USA
Position Summary
As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.
POSITION SUMMARY
The Administrative Assistant will report to a designated department chair (hereafter referred to as the supervising chair ) on Weber, 2nd floor and will provide general clerical support and services to faculty members who make up the departments housed there.
Essential Duties and Responsibilities
* Carry outwork as assignedby thesupervisingdepartment chair.
* Perform needed support tasks of faculty members from the departments of: (1) Behavioral Sciences (Psychology and Sociology), (2) Family and Consumer Sciences, and (3) Social Work and Criminal Justice. These combined departments have 17 full-time professors. The number of adjunct professors between each department fluctuates each semester.
* Oversee the work of student workers / teaching assistants (TA's). Organize a meeting at the beginning of each year to go over office procedures with the TA's.
* Serve asreceptionist, welcoming students andvisitors, answering the phone,taking messages, etc.
* Assisteachdepartmentwithprospectivestudentvisits,coordinatingwithAdmissions.
* Manage receptionand work-room areas(Weber Center, 2nd floor)WC206, which includes keeping the areas neat, orderly, and supplied.
* Oversee the operationof office equipment, including the copier/Fax/scanner, and Remark grading machine.
* Helpwithcourse material preparationasneeded(e.g., preparing tests, making copies, etc.).
* Storeandproctorexams forfacultymemberswhenneeded.
* Gradetests usingtheRemarkgradingsystem.
* Prepare purchase order requisitionsfor departmentexpenses, which include office supplies, reimbursements, and other class materials as needed.
* Inventoryofficesupplies andordernewsuppliesas needed.
* Receiveanddistributeincomingmailandcollectoutgoingmail.
* Perform other duties within each department as needed.
SUPERVISORY RESPONSIBILITIES:
Student Workers (TAs), in cooperation with the various Department Chairs.
Knowledge, Skills and Abilities Required
* A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
* Committed Christian with a Christ-like attitude.
* Good people skills (personable, warm, and gracious toward others).
* Strong communication skills, including listening, talking, and writing.
* Ability to handle multiple tasks effectively.
* Good organizational and time management skills.
* Adaptable, flexible, and demonstrated ability to deal with change.
* Computer knowledge and skills, particularly using Microsoft Office programs.
Additional Information
EDUCATION
Bachelor's degree
WORK ENVIRONMENT
* 9- or 10-month job (negotiable), benefits included.
* 40 hours per week during each semester ,8a.m. to 4:30p.m.
* Summer months off.
* Normal university holidays and breaks for staff members are honored.
REPORTS TO
Designated Supervising Department Chair.
Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.