Administrative Assistant - Birmingham, AL
: Job Details :

Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is On-Site at the location detailed in the job post. Administrative Assistant This position reports to the Southern Power Company Director of Commercial Optimization, Trading and Transmission. It is responsible for providing administrative support primarily to the Director but also for the managers and employees in the COT&T organization. It is also tasked with broader administrative support of the Southern Power HR team from time to time. Job expectations include managing day-to-day office operations, expense statement and P-card processing, invoice processing, check request handling, meeting planning and support, travel arrangement, time-keeping, calendar management telephone coverage, office supply inventory management, general office area support, presentation preparation and editing, organization of documents, filing, budget tracking and management, and various special projects. The use of office tools such as word processing, spreadsheets, presentation packages, and calendar and mail systems are key requirements for the role. Working closely and efficiently with others on the administrative support team is also a key requirement. Additional Qualifications/Responsibilities JOB REQUIREMENTS: (Education, Experience, Knowledge, Skills ) Excellent written and verbal communication skills Previous secretarial/administrative work experience performed at a high level of proficiency in a traditional office setting is required Proficiency in Microsoft Office Word and Outlook is required Proficiency in other Microsoft applications and in Southern Company systems (Enterprise Solutions Applications, Oracle, Scott, Cool Compliance, etc.) is strongly desired Excellent planning and organizational skills Experience in budgeting procedures, invoice processing and understanding of financial concepts strongly preferred High School Diploma or equivalent required. College degree preferred. MAJOR JOB RESPONSIBILITIES: Specify major duties performed by the job and % of time spent on duties. Be consistently available to meet departmental support needs including occasional scheduled and unscheduled evenings and weekends Manage calendars, including meeting and travel arrangements for a large department Help facilitate the monthly reporting process for the department - generating and sharing the reporting calendar Perform time-keeping administration Key contact for departments Perform budget management tasks (preparation, research, tracking, and reconciliation) Manage telephone coverage and mail distribution support including customer notifications and communications Support meeting planning Prepare agendas and handle all meeting arrangements Expense and P-card statement management Prepare and maintain records and order and track computer equipment for employees Manage check requests and invoice processing Keep copies, printers, fax machines functional and stocked with paper and ink Coordinate with Building Operations on issues Maintain supply room Find solutions for copying, faxing, wireless equipment, office space, interview planning, gifts/flowers/food, office supplies, conference calls, catering, drinks, refreshments, etc.... Regularly communicate with other administrative support team members to ensure effective coverage and best practices are being used