Location: New York,NY, USA
About Us Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year - and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain's New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! Benefits For Full Time Employees Benefits/Perks: Tuition Assistance Program Generous paid time off (Including 5 Self-Care Days/Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays) Healthcare Plans (Medical, Dental, Vision, and Pet Care) 403(b) Plan (GSS contributes 3% of your salary to your 403(b) plan after 3 years of service, with contributions increasing over time) Employee hired in this role may have the opportunity to work remotely depending on programming/staff needs Overview The Cure Violence Bronx Administrative Assistant works with the Senior Vice President, Senior Administrative Manager and program staff to ensure that all clerical and operational program functions are handled daily. Additionally, the Administrative Assistant supports the team in working with community residents, businesses and community-based organizations of all types to assist in implementing strategies to reduce and prevent shootings and killings in selected hot spot areas within the Bronx 46th Precinct, which comprises: Fordham, University Heights, Morris Heights and Mount Hope, the Bronx 47th Precinct, which comprises: Woodlawn, Wakefield, Williamsbridge, Baychester, Edenwald, Olinville and Fishbay and the Bronx 52nd Precinct, which comprises: Bedford Park, Fordham, Kingsbridge, Norwood, Bronx Park, and University Heights. The Administrative Assistant aids the Senior Vice President and Senior Adminstrative Manager in coordinating regular mobilization and public education activities, managing social media accounts, overseeing the Anti-Gun Violence Employment Program in addition to assisting the supervisors, other program staff, and conducting community outreach. REPORTS TO: Senior Administrative Manager LOCATION: Fordham Road Bronx NY 10468 HOURS: 35 Hours/Week, Non-Exempt MAJOR DUTIES: Provide office support to B.R.A.G. Northwest unit as a program liaison by organizing, planning and executing daily activities. Conduct all facets of the onboarding process that includes employment applications, background checks, medical clearances, toxicology testing and references via iCIMS. Create and maintain all social media accounts to deliver the No Guns, No Shootings message, activities that are planned, followed and collaborated with relevant organizations connected to our mission. Coordinate program partnerships with local elected official staff. Process clerical material, including typing and filing program and administrative correspondence and distribute checks. Assist in entering data into the appropriate system as needed. Create information packets and maintain materials for distribution to outside youth service providers to cultivate potential referrals as necessary. Purchase and maintain inventory of office, kitchen, and new intake supplies. Create, review and organize the volunteer list. Attend all relevant meetings, trainings, workshops and outside events. Schedule and attend regular participation in meetings coordinated by the DOHMH, the MOCJ/OPGV and GSS internal meetings as required. Maintain and track petty cash, metro cards, youth stipends and other forms of reimbursement methods. Answer and appropriately direct incoming calls and visitors. Maintain office equipment. With the Senior Vice President and staff, review shootings and other significant violent occurrences to plan immediate community response and other appropriate interventions. Conduct outreach to the community (individually and as a team member) to build strong relationships with young people, residents, businesses and community groups including communities of faith and agencies providing services within the catchment area. Attend and or represent the program at all relevant Precinct Council, Community Board and additional meetings. With the Director organize and lead regular mobilization activities within the community, including response to individual shootings, rallies, planning and coordination meetings, and public education activities. Assist the Director in the development and distribution of public education materials, including flyers, posters, stickers and social media postings to promulgate a no guns, no shootings message. Support the Vice President in creating, ordering, maintaining and inventorying apparel for staff. Provides support in the documentation of all work including shootings and acts of violence prevented, case notes, referrals using DOHMH, MOCJ/OPGV and GSS approved database. Perform other duties as assigned. QUALIFICATIONS: High School Diploma or GED required. Bachelor's degree preferred. Two years' related administrative experience preferred. Proficient in Microsoft Office, Excel, Outlook, Intranet engines, databases and hand-held devices. Excellent communication skills, including ability to communicate clearly, effectively and collaboratively with all levels of staff, program participants and community members. Ability to work highly flexible schedule that includes late evenings, weekends and holidays. Commitment to working toward positive community change. Valid, clean NYS driver's license preferred. Bilingual Spanish-English preferred. Commitment to work from a strength based, trauma informed youth and family development perspective. Additional Information Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with. Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services. We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.