DescriptionPOSITION SUMMARY: Under the supervision of the Branch Executive Director, the Administrative Assistant III will manage, We Build People Annual Campaign data entry, volunteer database, communication and reporting. They are responsible for managing those functions in accordance with the stated mission, goals, and policies established by the administrative staff, governing committees, and the Board of Directors of the YMCA. ESSENTIAL FUNCTIONS:
- Models relationship-building skills in all interactions.
- Builds positive relationships staff by serving needs and concerns and taking the initiative to provide excellent customer
- Maintains regular, clear, and concise communication within area of responsibility.
- Assists with the YMCA Annual Campaign through support of data management, communication, and reporting for senior leadership team.
- Manages data entry, support and reporting for the We Build People campaign.
- Performs other duties and responsibilities as assigned by supervisor.
QUALIFICATIONS:
- 1 to 3 years of experience in general office administration.
- Strong computer skills, including Word, Excel and HRIS systems.
- Excellent oral and written communication skills.
- Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
- Capability to communicate procedures in a positive and professional manner to individuals and/or large groups across all levels of employees.
- Exceptional organizational and time management skills, and the initiative to be a self-starter with minimal direction and supervision.
- Must be dependable, efficient, and maintain a high level of confidentiality.
- Multi-lingual desired but not required.
WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
- The employee frequently is required to sit and reach, and must be able to move around the work environment.
- The employee must occasionally lift and/or move up to 40 pounds.
- Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
- The noise level in the work environment is usually moderate.
- BLS, AED, O2 and First Aid certifications.
- Some weekend and evening and early morning hours required.