Administrative Assistant - Community Development
: Job Details :

Salary: $18.41 - $23.52 HourlyLocation : Marshall, MIJob Type: Full-TimeJob Number: 2024-00115Department: Community DevelopmentOpening Date: 11/12/2024Bargaining Unit: NON-UNIONJob SummaryUnder the general direction of the Director of Community Development and other managers in the Department, performs a wide variety of clerical and administrative duties to support the Calhoun County Community Development Office and serve as the primary receptionist for the department.Calhoun County is committed to developing and maintaining a diverse workplace that provides an inclusive environment with equitable treatment for all employees and the public it serves. Primary Duties & Responsibilities

Serve as primary receptionist for Community Development and Senior Services, assisting internal and external customers by phone, email, and in person. Respond to inquiries, offer information, and direct individuals to appropriate staff members. Draft, transcribe, type, edit, copy and/or distribute correspondence, meeting minutes, reports, and documents.

Arrange and assist with various meetings including, securing meeting rooms, distributing meeting notices, preparing agendas, recording minutes, and preparing handouts as needed.

Assist with the scheduling and renting of Calhoun County Park pavilions.

Verify, enter, and process vendor invoices for payment authorization.

Prepare reports on vendors/contractors and spending patterns for Senior Millage-funded programs and maintain spreadsheets on client utilization and demographics.

Prepare contract documents and facilitate execution and compliance with contract terms.

Maintain and update Community Development related webpages.

Conduct research, collect information, and confer with others to assist in management decision making.

Perform other general clerical duties as needed, such as copying, faxing, scanning, processing mail, maintaining/ordering office supplies, and processing invoices.

Assist with the planning and presentation of special events.

Sort and distribute mail upon receipt daily.

Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Two to four years of experience in secretarial or related field.
• Ability to travel between County buildings and attend off-site meetings as needed, with reliable transportation.
• Computer skills necessary to effectively utilize word processing, databases, spreadsheets, scanning and imaging, e-mail, internet, and meeting scheduling is required.
• Ability to network with others and to build trusting relationships with employees, co-workers, elected officials, and department heads.
• Communication skills necessary to provide excellent customer service and accurate information to the public, vendors, clients, and all levels of County personnel.
• Ability to frequently multi-task and handle simultaneous projects requiring concentration and attention to detail with occasional distractions due to people and/or telephone calls.
• Ability to handle difficult situations and conflicts that may arise in a professional manner, as well as deal with pressures related to meeting deadlines and other scheduling requirements, etc.
• Excellent organizational, concentration and attention to detail skills.
• Ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds, and ideologies with a commitment to equity and inclusion.

Supervisory Responsibilities

• None

Working ConditionsHybrid Work Classification: On-Site RequiredFlexibility Classification: Flexible Schedule EligibleNormal office environment with occasional discomfort due to heat, dust, and noise. Extended workdays (beyond eight hours/day and weekends) are occasionally required. Travel between County buildings or events is occasionally required.Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.What benefits does Calhoun County offer its full time employees?Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options Dental: 100% Employer Paid through Delta Dental Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP)Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid Life Insurance: 100% Employer Paid for Basic Life & AD&DShort Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 WeeksRetirement: Employer 401(k) Match Program Up to 7% of Employee Contribution Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet Flexible Scheduling & Telecommuting Options Depending on Position & DepartmentPaid Time Off:

• Start through fourth years - 168 Hours (4.2 weeks based on 40-hour work week)
• Fifth through ninth years - 208 Hours (5.2 weeks)
• Tenth through fourteenth years - 248 Hours (6.2 weeks)
• Fifteen and Subsequent years - 288 Hours (7.2 weeks)

(amounts & distribution may vary slightly by union contract, policy, and/or defined work week)Paid Holidays: 14 Paid Holidays Throughout the YearAdditional Voluntary Benefits:

• Term Life Insurance (above Employer Paid Plan)
• Critical Illness & Accident Insurance
• Long Term Disability Wage Loss Benefits
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Wellness Program
• Perks Program (discounts at local merchants for being a County employee)