Allegheny East Conference is seeking an Administrative Assistant to support assigned ministries/departments by performing a variety of clerical and administrative tasks. DUTIES:
- Answers and transfers phone calls, screening when necessary.
- Maintains digital and physical records and filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Uses computers to conduct research and generate/prepares reports, presentations and other documents.
- Assists directors and staff in preparation of meeting agendas, performing as recording secretary.
- Assists in scheduling and setting up online and in-person meetings.
- Maintains calendars for assigned ministries/directors.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for assigned directors.
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Performs other related duties as assigned.
QUALIFICATIONS- Must acknowledge and accept the principles, beliefs and practices of the Seventh-day Adventist Church and be a member of the Seventh-day Adventist Church in regular standing.
- Proven clerical/secretarial skills required.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
- Must exhibit extensive initiative and be adaptable and able to evaluate priorities.
- Ability to perform office and support duties with speed and accuracy.
- Must be able to handle multiple simultaneous assignments, work independently, and meet constant deadlines with utmost confidentiality.
EDUCATION/TRAININGAssociate's degree in a related area. Bachelor's degree preferred.
EXPERIENCEThree (3) or more years of experience in administrative support work. Experience and education may be substituted for one another.