Administrative Assistant - Conference Services (Full Time)
: Job Details :

The Conference Services Administrative Assistant provides support to the Catering & Conference Services team. This role assists in coordinating the execution of corporate events through excellent product knowledge, accurate reporting, sales techniques, and relationship building with clients. The jobwill also ensure clients receive optimum service in accordance with Pebble Beach Company standards.Company Background:For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay.Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility and Pebble Beach Equestrian Center. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee.Essential Duties & Responsibilities:* Will act as the primary support staff for Conference Services Manager.* Generate and distribute daily reports.* Process invoices.* Assist with guest and team member requests as needed.* Schedule, coordinate and set up meetings and appointments.* Professionally communicate directly with clients via email, written correspondence, and telephone.* Answer telephones, take and relay messages, answer all questions when possible.* Assist with the creation of Banquet Event Orders, Group Resumes, Cost Estimates, and Event Diagrams.* Submit Restaurant Reservation Requests and Buyouts.* Organize Guest Amenities* Assist with file set-up and close out.* Comply with all Pebble Beach Company safety and health policies and procedures.Absolutely Required Skills:* Excellent communication skills.* 3+ years administrative professional experience, especially in a hotel or resort.* Proficient in Microsoft Word, Excel, and Outlook.* An understanding and comprehension of computer programs and current software applications.Desired Skills:* Hospitality experience.* Minimum two years college-level education, B.A., or B.S. degree.Why work for Pebble Beach Company:* Competitive Pay: $22.00 - $23.00/hour.* Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost.* Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.* We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.* Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.* Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.* Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.