Details: L.J. Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as an Administrative Assistant in a construction environment.
- Answer phone calls or forward them to appropriate person and take messages.
- Prepare memos, reports, or other contract documents as requested by the manager.
- Organize the folders and files and maintain them.
- Schedule meetings using MS Outlook or Teams.
- Interact with various Managers, field office staff, operating divisions, and departments.
- Update Project Status Reports monthly.
- Attend progress reports meetings on various related projects.
- Pickup/Deliver/distribute the timesheets, contract documents/files, etc.
- Perform various duties deemed necessary by the Business Unit Lead or Program Director.
Job RequirementsDetails:
- A Bachelor's degree and 4 years of administrative experience OR an Associate's degree and 5 years of administrative experience OR a High School Diploma (or equivalent) and 6 years of experience
- Experience in the following: typing memorandum and transmitting correspondence, preparing statistical and financial reports, answering phones, screening calls, taking messages, organizing and maintaining filing system and appointment calendar, scheduling meetings and preparing materials for meetings, taking notes in meetings, preparing meeting minutes, monitoring and managing office supplies.
- Strong written, verbal and interpersonal communication skills.
- Working knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.