Job TitleADMINISTRATIVE ASSISTANT: DAY HABILITATION SERVICESReports toOFFICE MANAGER Direct ReportsNONEFLSA Status: NON-EXEMPTDSP Status: YESThis job description is intended to describe the nature and level of work being performed by employees assigned to this position. It is not to be construed as an exhaustive list of all responsibilities and duties required of the job incumbents.Full time (or PT)To explore the full range of benefits please visit our website www.jmmurray.com$16.00 to $18.15 /hour - Placement in the range will be determined based on experience and other factors allowed by law. GENERAL SUMMARYPerforms the front desk reception and clerical responsibilities for the day habilitation program. May also be assigned to support other services as well.COMPANY STANDARDS
- Maintains regular attendance and punctuality in order to accomplish assigned responsibilities including to provide quality direct support and service to individuals served. This position performs all hours onsite and at all assigned physical locations of service.
- Follows all safety rules and regulations; wears and/or uses required protective equipment while working; immediately reports any safety concerns or unsafe working conditions to Day Habilitation management.
- Conducts all aspects of position in compliance with the JM Murray mission statement, policies and procedures, professional standards, and applicable governmental laws, rules, and regulations.
ESSENTIAL FUNCTIONS
Answer and direct calls, greets and direct visitors in professional and confidential manner; follow any and all screening and communication requirements for visitors.Sort incoming mail and distribute to employees.Efficiently operate office equipment including computer, copier, scanner, and fax machine, and provide or arrange for equipment repair.Maintain any front desk files, active service records and archived consumer files according to established JM Murray policy, ensuring timely maintenance and destruction of files; set up, purge and terminate consumer files as requested.Performs clerical duties necessary to maintain accurate records and service operations including but not limited to filing, copying, computer entry, organizing and ordering supplies, cleaning the team rooms and common areas, laundry, etc. Enter data into agency and other databases (CHOICES, NYESS) as assigned.Complete purchase orders, check requests or obtain quotes from purchasing department when needed.Coordinate purchasing of supplies; maintain inventory of office supplies and stocked supply area.Schedule conference room upon request, using the Outlook calendar and Outlook invites.Maintain records of purchases, tracking logs, bus and consumer attendance, (e.g. vehicle keys, gas cards, handicap tags, etc.); Petty Cash box and other front desk documentation.In conjunction with a DSP, Team Leader or Supervisor, may be assigned to assist with general supervision of consumers in team rooms, assistance during arrival and departure times for consumers, and other support related tasks.Attends all required and requested training and meetings, and maintains certifications for required training including but not limited to CPR, First Aid, AED and SCIP. May be assigned to obtain certification for medication administration based on program needs.Conducts self in a manner as to always contribute to maximum individual growth and in accordance with all regulations, the Code of Ethics and Company policy and procedures. Represents JM Murray and the JM Murray mission in a positive manner, treating people with respect and dignity.Performs additional duties and responsibilities, as assigned COLLABORATIONINTERNAL Day habilitation staff, Consultants, and other JM Murray employeesCOLLABORATIONEXTERNALResidential program staff, family membersEDUCATION and EXPERIENCEHigh school diploma or GED requiredOne year of experience in general office and clerical workExperience working in not for profit agency serving individuals with disabilities a plusKNOWLEDGE and SKILLSAbility to work both independently or as part of a teamSound decision-making skills and judgmentGood verbal and written communication skills, and efficient use of technologyCompassionate and caringOTHER REQUIREMENTSRequires a valid NYS Driver's License that meets Company standards; requires proof of NYS minimum insurance coverage.Requires clearance through a Background Check process that will include, but is not limited to, clearance through the NYS Justice Center, the Office of People with Development Disabilities (OPWDD), the NYS Office of Child and Family Services, and the NYS Department of Motor Vehicles.WORKING CONDITIONSJob assignments may take place indoors and outdoors and require travel to various community locations, in various environmental conditions including rain, snow and cold weather.PHYSICAL REQUIREMENTSJob-related physical abilities an individual must possess in order to perform the job in a satisfactory manner. In some cases accommodations may be made in accordance with JM Murray policy and with our mission.0-24 %25 -49 %50 -74 %75 -100 %Standing/Walking/Mobility: Must be able to operate required equipment XEnvironmental Conditions: Must be able to work in an environment that includes, but is not limited to noise, cold, heat and odors.XExternal Conditions: Must be able to work in a position requiring exposure to the weather conditions.XLifting: Must be able to lift unaided, at least 10lbsXMust be able to lift unaided, from 11-30lbsXMust be able to lift unaided, from 31-70lbsMust be able to lift unaided, from 71-100lbsMust be able to lift unaided, over 100lbsManipulating /Grasping/Feeling: Must be able to write, type, and use office and/or other equipment and handle materials.XAPPLICANTSI have reviewed this job description and I am able to perform the essential functions as outlined. I have discussed any questions I may have about this job description prior to signing this document.PRINT NAMESIGNATURE DATEEMPLOYEEI have reviewed this job description and I understand all of my job duties and responsibilities. I am able to perform the essential functions as outlined. I understand that my job may change on a temporary or regular basis according to the needs of my department without it being specifically included in the job description. I have discussed any questions I may have about this job description prior to signing this document.PRINT NAMESIGNATURE DATEAdministrative Assistant - Day Habilitation Services V2024.08.06