ADMINISTRATIVE ASSISTANT - DEAN OF INSTRUCTION
: Job Details :

Salary: $45,220.00 - $62,710.00 AnnuallyLocation : Elmore, ALJob Type: Full-TimeJob Number: 05296College/Division: ISTC-102010-Dean of InstructionOpening Date: 10/02/2024Closing Date: 10/16/2024 3:00 PM CentralCampus Location: Ingram State Technical CollegePosition SummaryThe Administrative Assistant to the Dean of Instruction is responsible for providing office managementassistance to the Dean of Instruction. Listed below are the primary responsibilities for this position; however, other professional duties may be assigned by the Dean of Instruction and/or his/her designee to meet the needs of the College. Essential Duties and Responsibilities

• Performs a wide variety of complex clerical and administrative tasks requiring the application of independent judgment and knowledge of regulations, policies and procedures,
• Ability to compose letters and memorandums independently,
• Prepares replies to correspondence from brief dictated notes or independently,
• Performs complex clerical and secretarial work involving detailed request duties of an administrative nature,
• Screens telephone calls and incoming mail, including the distribution of special delivery packages,
• Takes and transcribes minutes of meetings,
• Prepares material for meetings, notices, resolutions, agendas, and related reports,
• Extensive knowledge of the operations, functions, and scope of authority of departments and offices related to handling and disposing of information and requests for information,
• Issues and tracks work orders and provide live-work status reports; receives payment for work orders and makes direct deposits following College procedures,
• Possesses general knowledge of bookkeeping or accounting principles,
• Ability to prepare and process filing in-state and out-of-state travel-related expenses and documentation,
• Ability to maintain the confidentiality of office information,
• Perform tasks related to instructional site fleet management (i.e., vehicle check-in and check-out, processing gas receipts, and vehicle maintenance),
• Assist with college events for college functions (including the ISTC Foundation, College tours, Graduation, Professional Development meetings, etc.),
• Performs other duties as required by the Dean of Instruction or their designee,
• Serves on College committees as needed,
• Possesses understanding and commitment to a community and technical college's philosophy and mission,
• Possesses a sensitivity and commitment to cultural diversity,
• Complies with any applicable guidelines and policies set forth by the Alabama Community College System (ACCS) Board of Trustees, the Alabama Community College System, and J.F. Ingram State Technical College;

KNOWLEDGE, SKILL, AND ABILITIES:

• Excellent written and verbal communication skills,
• Excellent organization skills, attentive to detail, and can prioritize multiple tasks,
• Willing to be flexible with work schedule as workload dictates,
• Understand and maintain confidentiality and professional integrity,
• Reliable and punctual,
• Ability to establish and maintain effective working relationships with others internal and external to the College.

QualificationsAn associate's degree from a regionally accredited college or university, or at least two (2) years of experience in the field or a related field, or an equivalent combination of experience and education is required. Five (5) years of clerical/administrative experience; three (3) years must have organization, coordination, and performance of duties at a responsible level is preferred. Application Procedures/Additional Information General Information: J.F. Ingram State Technical College is a postsecondary correctional education institution. Our mission is to provide quality educational services to individuals incarcerated in central Alabama's correctional facilities. The student population served is diverse in age, race, educational, economic, and cultural background. CTE / Adult Education SitesAlabama Therapeutic Educational FacilityLimestone Correctional FacilityBibb Correctional FacilityMain CampusDonaldson Correctional FacilitySt. Clair Correctional FacilityDraper Instructional Service SiteThomasville Day Reporting CenterEasterling Correctional FacilityTutwiler Instructional Service CenterFountain Correctional FacilityVentress Correctional FacilityAdditional Adult Education SitesBirmingham Work Release CenterLoxley Work Release CenterBullock County Correctional Facility Montgomery Women's FacilityElmore Correctional FacilityNorth Alabama Work Release CenterKilby Correctional FacilityRed Eagle Work Release CenterPardons and Paroles CentersBirmingham Day Reporting CenterBaldwin Day Reporting Center LiteHuntsville Day Reporting CenterFort Payne Day Reporting Center LiteMontgomery Day Reporting CenterJasper Day Reporting Center LiteMobile Day Reporting CenterOpelika Day Reporting Center LitePerry County Reenty Education ProgramSand Mountain Day Reporting Center Lite Salary Range: Salary will be determined by placement on the appropriate Alabama Community College System-approved salary schedule. E3 03 ($45,220 - $62,710)APPLICATIONS MUST BE FILED ONLINE AT: If you have problems completing your application, contact the Human Resources Coordinator at ...@istc.edu. Applicants must meet the minimum qualifications indicated on this vacancy notice and submit a completed online application packet through the online application system by the deadline date to be considered for this position. The applicant's sole responsibility is to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview. A complete application consists of the following:

• Online employment application
• Current resume
• Copies of college transcripts

Application materials, including transcripts, must prove that the applicant meets all minimum qualifications. Unofficial transcripts are acceptable for application; however, the College may request official transcripts before extending an employment agreement to the successful candidate. Degrees must be posted on transcripts. Application Procedures/Additional InformationThe College will not incur the cost of applicants' interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment. The College reserves the right to fill the position within one year of the stated, anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receiving a clearance notification from the criminal background check. If a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed. Ingram State Technical College (ISTC) actively participates in the Employment Eligibility Verification Program (E-Verify), which electronically confirms an employee's eligibility to work in the United States as the Department of Homeland Security requires. Applicants hired by ISTC will be subject to the E-Verify process pursuant to Act. No. 2011-535. ISTC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. ISTC will make reasonable accommodations for qualified candidates or employees. ISTC reserves the right to withdraw this job announcement at any time before the awarding.Sick LeaveAll regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.8 hours per month(may accumulate an unlimited number)Annual LeaveAll regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month5-9 years 10 hours per month10-14 years 12 hours per month15-19 years 14 hours per month20+ 16 hours per month(may accumulate up to 480 hours)Personal LeaveAll regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.Unused Personal Leave converts to sick leave if not used.(converts to sick leave at the end of August each year if not used)Professional LeaveUp to 10 days a year of professional development leave with pay may be granted by the President.HolidaysNew Year's DayMartin Luther King/Robert E. Lee BirthdayNational Memorial DayIndependence DayLabor DayVeterans DayThanksgiving DayDay after Thanksgiving DayChristmas EveChristmas Day15 (5 locally assigned)Contracted Work Days260RetirementThe TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.Tier I - Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)Tier II - Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)Law Enforcement Officers:Tier I-Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)Tier II- Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)Health InsurancePEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision. Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).Duty Hours(hours vary by campus and needs of the student)Tuition AssistanceThis tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes. Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.