Administrative Assistant, Director of Advanced Academics & Career Readiness
: Job Details :

Login to Apply Administrative Assistant, Director of Advanced Academics & Career Readiness

JOB STATUS: UNTIL FILLED POSTING DATE: 11/07/2024 POSTING NUMBER: 00006792 LOCATION: Advanced Studies POSITION TITLE: Administrative Assistant, Director of Advanced Academics & Career Readiness

JOB DESCRIPTION:

Primary Purpose: Assist and support administrator so that maximum attention may be devoted to educational administration.

RESPONSIBILITIES:

Major Responsibilities and Duties

1. Obtain, gather, and organize pertinent data as needed, and put into usable form and forward to committees, community agencies, individuals, appropriate staff and administration.

2. Maintain a regular filing system, as well as a set of secure confidential files, and process incoming and outgoing correspondence as instructed.

3. Maintain a schedule of appointments and make arrangements for conferences, interviews, luncheon meetings and travel arrangements for Director.

4. Perform bookkeeping tasks associated with the position.

5. Places and receives all incoming calls, take reliable messages, and route to appropriate staff.

6. Order and maintain supplies as needed.

7. Duplicate printed materials as needed.

8. Welcome and assist visitors.

9. Work cooperatively with other personnel in the district and facilitates intra-departmental secretarial concerns.

10. Promotes good public relations.

11. Compose visual presentations, pamphlets, and flyers as requested.

12. Attendance at work is an essential function.

13. Other duties as assigned by the supervisor or designee.

EXPERIENCE: QUALIFICATIONS:

Minimum Education/Certification:

* High school diploma or G.E.D.

* 30 credited college hours or five years of experience as an administrative assistant or similar office experience preferred

Special Knowledge/Skills:

* Proficiency in typing and word processing

* Working knowledge of basic office procedures and the operation of common office equipment and machines

OTHER INFORMATION:

Working Conditions

Mental/Physical Demands/Environmental Factors:

Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking, specific visual requirements (using computer), specific hearing requirements (phone conversations).

JOB CONTACT INFORMATION:

APPLY TO:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE: Wage/Hour: Hourly; Reports To: Director of Academics & Career Readiness, Date Revised: July 2023 SALARY: Pay Grade: 5 DAYS: 230