Location: Coos Bay,OR, USA
MINIMUM JOB REQUIREMENTS
* Must be at least 25 years of age per Vehicle Use policy.
* Valid Oregon driver's license, adequate transportation, and eligibility to operate GSA vehicles required. This position may include providing transportation for Native and non-Native American clients in Tribally-owned motor vehicles.
* Strong event organizing skills or demonstrated success in organizing, strategizing, and following through on organizing events.
* Working knowledge of computer software, such as Microsoft Word, Excel, Access, and Publisher.
* Requires the ability to communicate effectively with federal, state, county, and local governments, and the ability to work well with Tribal members, the general public, private landowners, and stakeholder organizations in a courteous, professional, and efficient manner.
* Must be willing to complete First Aid/CPR training and Food Handler's Card as arranged by the Tribes.
* Must maintain professionalism in absolutely all interactions.
* Must possess reasonable ability to communicate in English.
* This is a Covered position and is subject to pre-employment drug testing and criminal history background check, which includes fingerprinting.
* Must have employment eligibility in the United States.
* Maintain appearance standards as outlined in CTCLUSI policies.
* Indian preference will be observed in the hiring process.
PREFERRED QUALIFICATIONS
* Associate's Degree OR any equivalent combination of education, experience, and training that demonstrates the knowledge, skills and abilities to perform the above described duties.
* Knowledge of Diversity, Equity, Inclusion, and Belonging (DEIB) practices and experience on how to successfully implement them into the workplace.
* Experience working with a Tribal community.
* Experience with graphic design software.
SUMMARY
The Department of Natural Resources and Culture's (DNRC) mission is to research, monitor, assess, manage, conserve, protect, enhance, utilize, and restore the cultural and natural resources within the Tribes' area of interest. Natural resources are cultural resources, and many of the Tribe's values, meanings, and identities are closely linked with features of this landscape. The cultural and environmental programs within the DNRC work to perpetuate the culture of the Tribes by protecting, preserving, and upholding the Tribes' heritage and lifeways. Staff work collaboratively to merge western science and indigenous knowledge through various programs for the benefit of Tribal membership and future generations.
Under the direction of the Director and Assistant Director of DNRC, this position will be responsible for assisting the directors in fostering an equitable, inclusive, and safe environment for staff and visitors and also provide support for special projects, activities, and events for and sponsored by DNRC. This position will also be responsible for scheduling, department purchasing, data and information security, contract development and execution and assisting with the issuance of hunting and fishing tags to Tribal members as needed.
PRINCIPAL ACTIVITIES & RESPONSIBILITIES
* Provide administrative support to departmental staff and help to nurture a culture of belonging for all departmental staff and visitors.
* Support new departmental staffing onboarding.
* Assist Directors with scheduling and meetings/events coordination: schedule and reserve locations/venues; set up, including coordinating IT needs, food purchases, and gifts if appropriate, and communicate to appropriate staff all relevant logistics.
* Provide support to Tribal Membership during assigned events and activities.
* Assist Directors with other administrative needs for activities involving human resources, finance and compliance, maintenance, IT and communications, legal counsels, reports to the CEO and Tribal Council, and coordinating Tribal Council and Tribal consultations.
* Coordinate reviews, contributions, drafts, and document management for projects requiring large documents and/or multiple staff, such as for reviews for regulation and policy, operational plan drafts and updates.
* Format, edit, proof-read, and distribute letters and other communications as directed by the Directors.
* Assist Directors with grant applications, grant reporting, budget development, expenditures, and contract development.
* Coordinate purchase needs for all departmental staff following CTCLUSI Procurement Policies using CTCLUSI internal software to make purchase requests, coordinating with the Directors as well as Finance and Compliance Departments to ensure purchase requests are approved and fulfilled, receive purchases into the system, and maintain a confidential filing system for all department purchase records.
* Help manage organization of department documentation on the CTCLUSI shared drive.
* Assist with the issuance of Tribal Member's hunting and fishing tags as needed.
* Coordinate department vehicle needs with Planning Department.
* Assist program education and outreach activities as requested.
* Travel to Florence and Eugene Outreach Offices and other locations as needed.
* Work various special projects as assigned by the Director and Assistant Director or the Chief Executive Officer.
LEVEL OF AUTHORITY & RESTRICTIONS
Not supervisory
PHYSICAL & MENTAL DEMANDS
* Requires the ability to manage moderate levels of stress arising from schedules, workload, diverse or adversarial stakeholders, etc.
* Must be able to walk, talk, hear, use hands to handle, feel or operate objects, tools, or controls, and reach with hands and arms.
* Vision abilities required by this job include close vision, distant vision, and the ability to adjust focus.
WORKING CONDITIONS & ENVIRONMENT
* Work effectively in a team environment with a diverse variety of technical, professional, and administrative staff.
* Work effectively in a negotiating environment where others may have diverse and competing interests and may be uncooperative or adversarial.
* Requires occasionally irregular working schedules evening and weekend meetings, out-of-area travel for meetings, conferences, workshops, trainings, etc.
JOB LOCATION
Tribal Administration Office
1245 Fulton Ave.
Coos Bay, OR 97420
Apply online @ www.ctclusi.org