Location: all cities,PA, USA
Position Title Administrative Assistant/Enrollment Management Division Vice President Enrollment Management(DIV) Department Enrollment Management Job Description
This position is responsible to provide administrative assistance and support to the Vice President/Enrollment Management; and coordinate the general functions of the office.
ESSENTIAL FUNCTIONS: JOB SPECIFIC
* Assist with marketing analysis of enrollment management programs.
* Assist in the tracking of compliance initiatives.
* Assist with and coordinate travel arrangements, paperwork, and processing for division staff and students.
* Assist and support commencement activities and planning.
* Annually update the student handbook and assist with other compliance documents.
ESSENTIAL FUNCTIONS: STANDARD TO THE ROLE
* Assist Vice President with work flow including scheduling of appointments and meetings, maintaining calendars, handling of correspondence/mail, and preparation of documents and reports. Provide accurate communications regarding daily activities and status of work assignments.
* Schedule and prepare meeting documents. Attend and record minutes/notes of meetings as required.
* Accurately prepare and process correspondence, documents, forms, and reports.
* Maintain an efficient, organized filing system.
* Review budget line items to identify discrepancies and to ensure funding is available and recommend fund transfers as appropriate. Complete purchase requisitions and reconciliation of the credit card.
* Provide general office support and assistance to visitors, faculty, staff and students. Expedite matters requiring attention to the appropriate personnel.
* Assist with the coordination of professional development activities and departmental events.
* Perform job duties in accordance with College policies and procedures; and bargaining unit agreements as applicable
NON-ESSENTIAL FUNCTIONS
* Participate in departmental meetings, various committees and professional organizations as required.
* Advocate for the College and Educational Foundation at community events and in community organizations.
* Perform additional grade level duties as assigned.
Required Qualifications
EDUCATION/EXPERIENCE AND/OR TRAINING
* Associate Degree in a related field required.
* Two years of work-related experience required.
* Prior work performance must have met or exceeded appropriate work standards in current and prior positions.
Preferred Qualifications
n/a
Physical Demands
PHYSICAL DEMANDS (Typically required on a regular basis to successfully perform the essential functions of the job.)
CONSTANTLY INCURRED (more than 75% time on job)
* Specific visual requirements
FREQUENTLY INCURRED (25 - 75% time on job)
* Ability to stand, walk, & sit
* Repetitive finger movement
* Ability to use both hands & legs
* Ability to communicate orally & to hear conversation
OCCASIONALLY INCURRED (up to 25% time on job)
* Ability to lift up to 10 lbs.
* Ability to climb stairs
* Ability to balance
* Ability to stoop
* Ability to repeatedly bend
* Use of color vision
Salary $17.67/hour Schedule Days/Hours Monday - 8 a.m. - 5 p.m., Tuesday - 8 a.m. - 5 p.m., Wednesday - 8 a.m. - 5 p.m., Thursday - 8 a.m. - 5 p.m., Friday - 8 a.m. - 5 p.m., Hybrid Schedule Available - Will Be Determined
Posting Detail Information
Posting Number S-2023-164-P Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Job Open Date 08/15/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicants
Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.
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