About the job Administrative Assistant / Entry Level (Remote) Your role will serve as the Administrative Assistant to the Applications Unit for the Division of Housing Supervision. The candidate must be detail oriented, able to perform administrative tasks using computer software, including tracking on Microsoft Excel. The applicant must be reliable, have impeccable organizational skills, and an ability to multi-task.Key responsibilities:
- Respond to emails from Mitchell-Lama managing agents.
- Save documents received by email to the shared drive.
- Maintain application unit trackers on Excel.
- Answer and return calls regarding the Mitchell-Lama Application process.
- Answer inquiries from the public; work with staff and managing agents to ensure applications are processed in a timely manner.
- Ensure the digitized waiting lists are maintained accurately.
- Create and modify various documents and reports utilizing Adobe Acrobat and Microsoft Office (Word, Outlook, Excel, Powerpoint, Sharepoint, etc.).
- Provide clerical support to the Applications Unit.
- Maintain and update internal/external contact database.
- Assist, resolve and refer constituent complaints to the appropriate staff.
- Refer visitors to appropriate staff in a professional and pleasant manner.
- Additional duties will include maintaining clear and concise files, scheduling appointments, responding and routing telephone calls and emails.
Minimum Qual RequirementsQualification Requirements1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or2. Education and/or experience which is equivalent to 1 above.Preferred Skills
- Interest in affordable housing; experience in housing management is a plus
- Strong analytical, communication and writing skills
- Detailed oriented
- Ability to Multi-task with high volume workload
- A demonstrated proficiency in both MS Excel and Access database systems
- Problem solver with the ability to work well independently and as a team player
- Organized and methodical
- Proficient with Microsoft Office (i.e., Outlook, Excel, Word, etc.)
- Knowledgeable of databases (i.e., ACCESS, etc.)
Additional InformationAs a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.