Position Title: Administrative Assistant, Facilities
Position Type: Full time
Location: Geiger Facilities Building
Categories: Staff Non-exempt
Job Summary: Bucknell University is hiring an Administrative Assistant to support of Facilities Department. This position performs administrative tasks to support the Facilities Department, including coordinating staff and student employment: hiring, onboarding and employee engagement. Triages and escalates incoming calls and work orders to address any campus concerns. Performs administrative tasks including responding to phones; email; walk-ins; scheduling department trainings/meetings; coordinating events; processing invoices; disseminating information in meetings; creating reports and developing newsletters.
Job Duties: Human Resources - Serves as the Facilities Department liaison to the Division of Talent, Culture and Human Resources. Works within the Facilities Department to assist hiring managers to: review and refine job descriptions for regular, casual and student positions; completes the job requisition process in Workday; coordinates and participates in interviews; assists with the hiring process - candidate selection, background screen review and coordinating job offers with HR; works with Facilities hiring managers to onboard new employees within the department.
Facilities Work Order Coordinator - Within the TMA work order system: processes work orders; enters new work orders, follows up on completed work; answers questions about work order status. Collects and distributes cost capture charges and answers any cost capture inquiries.
Office Support - Supports daily operations of the assigned department, including: coordinating meetings, including catering for events; creation and execution of employee events; updating calendars; creating and distribution of reports and department newsletter. Participates in office initiatives and prepares documentation for memberships, workshops, and conferences. Serves as the primary contact for CDL requirements and compliance.
Other duties as assigned:Participates in all aspects of program and department planning and in the establishment of department goals and objectives.
Minimum Qualifications: - High school diploma/GED
- Three years of administrative/office experience
- Demonstrated knowledge of computers and software including word processing, spreadsheet, email and calendaring applications
- Demonstrated ability to take initiative and use good judgment
- Demonstrated ability to work both independently and as a member of a team
- Exceptional customer service skills
- Commitment to the growth and development of students
- Strong written and verbal communication, interpersonal, organizational, time-management skills
Preferred Qualifications:
- Bachelor's degree
- Four years of administrative/office experience
- Proficiency with Banner, Workday and website maintenance
- Previous work experience in a higher education setting
Physical Requirements: - Ability to work in an office setting, with or without accommodations, to include: sitting, standing, moving about the office and campus
- Prolonged work at a computer
Job Exempt: No
Salary Range: 17.16-21.45 The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.
Advertised: 2024-10-16
Benefits: Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
- Flexible scheduling options determined by role;
- Medical, prescription drug, vision, dental, life, and long-term disability insurance options
- An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
- A comprehensive employee wellness program including program incentives
- A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card
To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)
Diversity, Equity & Inclusion: Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-Verify Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) ###-#### or email ...@bucknell.edu. E-Verify Posters (sharing the link to the posters, which are also attached)