Job Duties: The Administrative Assistant Facilities will report to the Principal/CEO and will complete but is not limited to the following duties: Facilities:
- Maintain vendor contact lists, data, projects and communication in an organized format such as Google sheets or Excel,
- Ensure the RFPs are in budget according to the CEO,
- Assist in the preparation of regularly scheduled reports, communication, etc.,
- Develop and maintain an organized filing system,
- Utilize Basecamp App system to communicate with maintenance and IT staff to ensure work requirements are provided and manage follow up on the work or any additional needs,
- Schedule inspections with the township or other officials as needed
- Research and creates presentations as requested in PowerPoint or other formats per requirements,
- Coordinate with CEO on reports, documents, data, and assist with administrative capacity to all staff as needed or requested,
- Handle multiple vendor projects ongoing on a consistent basis, maintain organization and follow through to ensure they are fully completed for the necessary parties,
- Meet with and communicate appropriately with external vendors, staff, budgets, etc. on projects as needed,
- Supervise IT and Maintenance Staff to ensure tasks are done as required,
- Supporting the philosophy and vision of The Newgrange School,
- Part time schedule 20 hours per week onsite,
- Performing related duties as assigned.
Requirements Job Requirements:
- Bachelor's Degree,
- Current New Jersey State Board Certification if required,
- NJDOE Current Fingerprints Required,
EOE - Equal Opportunity EmployerContact ...@thenewgrange.org if you require an accommodation with any part of the application process.