We are currently recruiting for a Finance Administrative Assistant in New York City (midtown office). This position is a hybrid role but in-office 3-4 days week (remote 1- 2days). The Finance Admin will support the Finance Team and Senior Finance leaders with daily tasks including calendar management, admin support, scanning, processing documents, payments, excel spreadsheets, reports and data entry. This is a great opportunity to join a growing investment firm. Standard business hours Mon Fri (some OT required during quarter close etc..) 70K 80K Base + Bonus + Benefits Package
Responsibilities:
- Assist Finance team, tax and treasury executives with daily administrative office support
- Partner with the Finance team by handling communication internally and externally which includes scanning, data entry and ensuring correct documentation for fund administrator.
- Manage calendars, coordinate meetings / virtual meetings, travel and expense reports for CFO and senior leadership.
- Support the tax department by managing all certified mailings for all tax filings, returns, tracking, return receipts, scanning documents and input into system.
- Work with the CFO to handle invoicing process.
- Manage online banking platform, setting up billing and payments for the CFO and VP.
- Log & track all payments in wire log, recording of all payments made to vendors & providers.
- Maintain all cash, wire payments and funding logs in Excel.
Requirements:
- Must have corporate Administrative Assistant experience & Accounting / Finance support in the Financial Services industry
- Bachelor s degree
- Ability to be in office 4 days a week (after training 3-4 days in-office) and remote 1-2 days
- Strong computer skills including MS Office: Excel, Word and PowerPoint
Local candidates only. Must be local in a commutable range to NYC. No sponsorship. Must be a US citizen or permanent resident.