Location: Detroit,MI, USA
DATE: October 8, 2024
POSITION TITLE: Administrative Assistant
DEPARTMENT: Curriculum and Instruction
PAY SCHEDULE: $45,000-$55,00 - Salary to commensurate with experience
EFFECTIVE: Immediate
Job Summary:
Provide professional administrative assistance and support to the Director and instructional programs, professional development, grant applications, grant administration, student assessment process, and other program requirements as may be necessary. The ideal candidate will have excellent communication skills, both written and oral, and be able to resolve problems independently which may range from routine inquiries to more complex, multi-step decision-making requirements.
Qualifications:
* Bachelor's Degree or Associates Degree and at least 3 years of experience in Administrative Assistance in public schools or business sector preferred.
* Must be neat in appearance, have a pleasant personality, and ability to greet the public and get along and work with others.
* Intermediate to advanced expertise in the use of Microsoft Office Programs, i.e., Word, Excel, Publisher, PowerPoint, and Google Suite.
* Efficiently operates standard office equipment.
* Ability to establish timelines, attend to details, and demonstrate capacity to see projects through to completion.
* Ability to work a flexible schedule, as required, for meetings, and grant preparation for submission.
* Aptitude and ability to quickly master computer programs and databases, as they become available and/or as current programs are updated and revised.
* Evidence of skill in written and verbal communication.
* Experience in maintaining budgets and generating reports preferred.
* Ability to organize, prioritize, and manage tasks efficiently, assumes responsibility, and maintains confidentiality.
* Evidence of a desirable work record (i.e., low absenteeism, flexibility, good performance, good time manager).
* Knowledge of and/or experience with Title I and grants, as-well-as audits, is preferred.
* Ability to work in a multicultural setting.
Responsibilities:
* Provide administrative assistance and support for the area of Title I, School Improvement, and other grants assigned to the Director.
* Provide direct and/or supplemental support to the Director, i.e. maintain calendar, schedule meetings, prepare agendas and materials, etc.
* Perform tasks and other duties that include maintaining budget reports and calendars, email / telephone duties, along with organizing and filing.
* Perform tasks related to ordering of materials, processing purchase orders, and receiving materials for all budgets under the direction of the department.
* Coordinates meetings, resources/material with outside contractors and vendors, while handling all issues that may arise.
* Independently draft correspondence, format reports, and summarize meeting notes as directed and maintains a systematic electronic file of past correspondence.
* Coordinates appointments, conferences, meetings, travel arrangements and is proficient in using the internet and electronic tools to do so.
* Assists in the monitoring of implementation of all grants to ensure compliance with audit requirements including but not limited to: data management associated with enrollment, attendance, student assessment data, budget allocations, etc.
* Monitors grant functions, including budget, grant amendments, and record keeping functions (e.g. expenditures, hourly employees).
* Verifies low-income counts at non-public school sites for Title I funding.
* Communicates with public and non-public school personnel and community agencies.
* Compiles and prepares program evaluation materials.
* Provides assistance and support for the preparation and completion of required reports.
* Gathers, prepares and maintains Title I audit information.
* Maintains equipment inventory for Title I, Parts A & D, including annual on-site verification.
* Complete and submit Time and Effort Reports (i.e., Monthly Federal Certification Forms and Personnel Activity Reports or Semi-Annual Certification Forms) as required, for any personnel fully or partially funded with federal funds.
* Maintains comprehensive files and records of Title I and grant funds for field trips, school business / professional development, and purchase orders.
* Works cooperatively with administration and supports building administration.
* Orders, checks-in, distributes all Title and grant materials and supplies and keeps accurate records of same.
* Plans, schedules, coordinates and/or attends meetings or group activities as specified by the Administrator.
* Operates standard office machines, makes copies for all professional learning opportunities.
* Comply with district policies and procedures.
* Participates in on-going service skills development activities and training programs of a technical or professional learning nature.
* Performs other duties as assigned.
This posting should not be construed to imply that these requirements are the exclusive standards of the position or that this is the exclusive list of job functions or expectations associated with this position. The requirements listed above are representative of the knowledge, skill and/or ability required for this position.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:
* The employee must occasionally lift and move up to 25 pounds in supplies which requires bending, stooping and lifting.
* The employee must be able to use a variety of office equipment.
* The employee must use hands and arms to manipulate objects.
* The employee must use keyboards, tools and other controls.
* The employee must sit and stand for long periods of time.
* The employee must have normal vision and hearing with or without aid.
* The employee must be able to move about assigned location during the day.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:
* The noise level in the work environment will vary and can range from soft to moderate.
* The employee is required to interact with staff, and occasionally with parents / guardians, students, and the public.
* At times, the employee may need to adjust work schedule to accommodate Title / Grant needs and meeting schedules related to Title / Grant.
Application Procedure:
Internal: Email a letter of interest to Jendayi Gardner, Director of TLP at ...@romulusk12.org
External: Apply online at www.romulusk12.org.
Closing: Until Filled