Location: Terre Haute,IN, USA
Administrative Assistant for Global Engagement
Rose-Hulman Institute of Technology has an opening in the Center for Global Engagement for an Administrative Assistant. We have been ranked No. 1 among U.S. engineering colleges by the U.S. News & World Report Best Colleges Guide for the last 26 consecutive years.
The Administrative Assistant for Global Engagement will field, screen, redirect, and respond to standard inquiries; answer questions independently, serve as a reference for policies and procedures; refer complex inquiries to others and maintain work area ensuring a professional appearance. The position will draft routine correspondence; assemble materials for complex reports; may coordinate submission of articles; maintain list servs. Additionally, this position will provide program/project support; assist in preparing materials; maintain program/project calendars. The position will assist with programs/projects including logistics and promotion, as well as provide support for ESL program.
The Administrative Assistant for Global Engagement will set up and maintain filing system and maintain databases; designs simple spreadsheets & materials from a variety of information systems. Maintain and update pages within a content management system according to pre-established schedules; make changes to the website as directed. Working with and managing the Terredotta study abroad website and software will be vital within this position. The position may update social media pages; edit and add content to area support sites, course websites, employee sites, and publications/newsletters; schedule appointments, meetings, and locations within general guidelines using an electronic calendar; attend meetings and prepare notes.
The position will monitor department budget for expenses and balances; process charges and P-Card purchases, along with simple and somewhat complex travel arrangements for employees/students; prepare and submit travel reimbursements; review accuracy of assigned charges; order supplies within guidelines.
Qualified candidates will have a high school diploma and two to three years of professional work experience. Qualified candidates will have higher education experience, excellent verbal and written communication skills, excellent interpersonal and customer service skills, advanced skills in Microsoft Office Suite or related software. Must be comfortable learning and adapting to new processes and systems, excellent organizational skills and attention to detail. Must have advanced understanding of clerical procedures and systems such as recordkeeping and filing, along with the ability to work independently.
Rose-Hulman Institute of Technology is a STEM (Science, Technology, Engineering, and Mathematics) focused institution, whose students' education and success are the nucleus of everything we strive for. We support and recognize excellence in teaching, learning, innovation, and intellectual growth of our students, faculty, and staff. Our campus culture is student-focused, welcoming, and inclusive. Here, we believe that every employee has a role to play in the mission of the institute: to provide our students with the world's best undergraduate science, engineering, and mathematics education in an environment of individual attention and support.
At Rose-Hulman, your successes are celebrated in a welcoming, supportive, and flexible environment with a number of benefits and resources including a variety of health benefit options; voluntary benefits such as Group Accident and/or Group Critical Illness Insurance, Pet Insurance, and Caregiver Resources; participation in Tuition Exchange; a generous and flexible paid leave program and dedicated time for professional development. As a Rose-Hulman employee, you will also enjoy access to full-service fitness facilities and programming; a performing arts center featuring national touring acts and campus productions; and access to state-of-the-art labs, facilities, and equipment. All employees experience opportunities to have an impact on student lives and be part of a greater purpose through multidisciplinary project collaboration that can have a global impact as well as receiving continual encouragement and support of philanthropic and volunteer opportunities.
Located on the banks of the Wabash River and conveniently located within driving distance of seven major cities, Terre Haute is a vibrant community with a revitalized downtown, museums, parks, four higher ed institutions, a rich historical past, and dynamic food, music, and arts scene.
Applications:?Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website, jobs.rose-hulman.edu, will be accepted until the position is filled. Contact Human Resources via email, ...@rose-hulman.edu, for questions.
This position is not eligible for work visa sponsorship at this time.
EEO/AA
Rose-Hulman Institute of Technology is an affirmative action and equal opportunity employer. It is the Institute's policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission on the basis of race, religion, sex, pregnancy, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability, age, sexual orientation, gender, gender identity or expression, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.