Administrative Assistant for Global Engagement
: Job Details :

Administrative Assistant for Global EngagementRose-Hulman Institute of Technologyhas an opening in the Center for Global Engagement for an AdministrativeAssistant. We have been ranked No. 1among U.S. engineering colleges by the U.S. News & World Report BestColleges Guide for the last 26 consecutive years. The Administrative Assistant forGlobal Engagement will field, screen, redirect, and respond to standardinquiries; answer questions independently, serve as a reference for policiesand procedures; refer complex inquiries to others and maintain work areaensuring a professional appearance. The position will draft routinecorrespondence; assemble materials for complex reports; may coordinatesubmission of articles; maintain list servs. Additionally, this position will provideprogram/project support; assist in preparing materials; maintainprogram/project calendars. The position will assist with programs/projects includinglogistics and promotion, as well as provide support for ESL program. The Administrative Assistant forGlobal Engagement will set up and maintain filing system and maintaindatabases; designs simple spreadsheets & materials from a variety ofinformation systems. Maintain and update pages within a content managementsystem according to pre-established schedules; make changes to the website asdirected. Working with and managing the Terredotta study abroad website andsoftware will be vital within this position. The position may update socialmedia pages; edit and add content to area support sites, course websites,employee sites, and publications/newsletters; schedule appointments, meetings,and locations within general guidelines using an electronic calendar; attendmeetings and prepare notes. The position will monitor departmentbudget for expenses and balances; process charges and P-Card purchases, alongwith simple and somewhat complex travel arrangements for employees/students;prepare and submit travel reimbursements; review accuracy of assigned charges; ordersupplies within guidelines. Qualified candidates will have a high school diploma and two to three years of professional workexperience. Qualified candidates will have highereducation experience, excellent verbal and written communication skills, excellentinterpersonal and customer service skills, advanced skills in Microsoft OfficeSuite or related software. Must be comfortable learning and adapting to newprocesses and systems, excellent organizational skills and attention to detail.Must have advanced understanding of clerical procedures and systems such asrecordkeeping and filing, along with the ability to work independently.Rose-Hulman Institute of Technology isa STEM (Science, Technology, Engineering, and Mathematics) focused institution,whose students' education and success are the nucleus of everything we strivefor. We support and recognize excellence in teaching, learning, innovation, andintellectual growth of our students, faculty, and staff. Our campus culture isstudent-focused, welcoming, and inclusive. Here, we believe that every employeehas a role to play in the mission of the institute: to provide our students withthe world's best undergraduate science, engineering, and mathematics educationin an environment of individual attention and support. At Rose-Hulman, your successes arecelebrated in a welcoming, supportive, and flexible environment with a numberof benefits and resources including a variety of health benefit options;voluntary benefits such as Group Accident and/or Group Critical IllnessInsurance, Pet Insurance, and Caregiver Resources; participation in TuitionExchange; a generous and flexible paid leave program and dedicated time forprofessional development. As a Rose-Hulman employee, you will also enjoy accessto full-service fitness facilities and programming; a performing arts centerfeaturing national touring acts and campus productions; and access tostate-of-the-art labs, facilities, and equipment. All employees experienceopportunities to have an impact on student lives and be part of a greaterpurpose through multidisciplinary project collaboration that can have a globalimpact as well as receiving continual encouragement and support ofphilanthropic and volunteer opportunities.Located on the banks of the WabashRiver and conveniently located within driving distance of seven major cities,Terre Haute is a vibrant community with a revitalized downtown, museums, parks,four higher ed institutions, a rich historical past, and dynamic food, music,and arts scene.Applications:Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website, jobs.rose-hulman.edu, will be accepted until the position is filled. Contact Human Resources via email, ...@rose-hulman.edu, for questions. This position is noteligible for work visa sponsorship at this time.EEO/AA Rose-Hulman Institute of Technology is an affirmative action and equal opportunity employer. It is the Institute's policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission on the basis of race, religion, sex, pregnancy, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability, age, sexual orientation, gender, gender identity or expression, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.