Administrative Assistant for Medical Education - College of Osteopathic Medicine
: Job Details :

Administrative Assistant for Medical Education - College of Osteopathic MedicineSalary: Commensurate with experience Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at www.duq.edu/benefits Location: College of Osteopathic Medicine Position Status: Full-time Hours: Varied Position Number: 000635/30-314 FLSA Status: non-exemptPOSITIONSUMMARY:The Administrative Assistant position for the Duquesne University College ofOsteopathic Medicine Office of Medical Education is a highly skilledparaprofessional position that supports the activities of Medical Education.This Administrative Assistant will maintain organization of files, engage inverbal and written communication, and assist with the daily operations of thefirst- and second-year curriculum as it relates to Medical Education.DUTIESAND RESPONSIBILITIES:Directs incoming calls to the appropriate person or department, respond toincoming departmental emails, assist with the development and implementation ofacademic and curricular schedules, take meeting notes as needed, and follow upwith phone calls, emails, and official written communications.Assists with the daily operation ofthe curriculum for the first and second year, including the recording oflectures and taking attendance; assists with the proctoring of all exams andquizzes; assists with the management of the first- and second-year Canvascourses; assists with updating and managing DUQCOM's curriculum map in One45.Attends department meetings, recordsminutes, and provides updates as needed.Picks up and distributes mail.Processes all department purchaseinvoices.Works collaboratively with otherdepartments throughout the College and on-campus.Works collaboratively with otheradministrative assistants throughout the College and on-campus; workscollaboratively with other departments throughout the College and on-campus.Completes otherduties as assigned.REQUIREMENTS:Minimum qualifications:Bachelor's degreein English, communications, business or a related field from an accreditedinstitution.1-3 years ofrelevant job experience.Alternately, the successful candidate may possess any equivalent combination ofexperience and training, which provides the knowledge, skills and abilitiesrequired to perform the essential job functions. This includes, but is notlimited to, the following:Experience and training in an office environment, with knowledge, skills andabilities required to perform the essential job functions. This includesdemonstrated proficiency with current Microsoft Office Suite: Word, Excel,PowerPoint, Teams, Access, and Publisher as well as Outlook e-mail.Willingness andability to utilize new technologies relevant to the position.Knowledge of, orthe ability to learn internal University and COM systems including WebAdmit,Slate, Chrome River, Banner, Canvas, and others.Excellentorganizational skills, accuracy, diplomacy, and good interpersonal skills.The candidatewill exhibit independence and working within established policies, whilecooperating with other staff of the COM and the University, in support of theirmissions.This positionrequires a high level of administrative and customer service support skills, asthe position requires extensive contact with students, faculty, and staff.Schedulingflexibility is a must. Overtime may be required during peak event times duringthe year.Must be mobileand have the ability to lift up to 25 pounds. It requires the ability to traveland enter facilities which may not be ADA compliant.Commitment to the University's values of diversity, equity and inclusion, andrecognition of the importance of treating each individual with dignity andrespect consistent with the University's Mission. Demonstrated experience with, andunderstanding of, the broad diversity of the University community (students,faculty, staff and others).Ability to establish and maintain effective working relationships with theUniversity Community.Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.APPLICATIONINSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references. Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our chartermembership in this region's HERC ( We invite applicants for this position to learn more about our university andits Spiritan heritage byvisiting invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission. Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.