Administrative Assistant for Student Services
: Job Details :

Position Type: Secretarial/Clerical/Administrative AssistantDate Posted: 10/30/2024Location: District OfficeDate Available: ASAPClosing Date: Once FilledDistrict: Community Consolidated District 89Position Summary: Assists Director of Student Services and school district staff by performing duties as assigned. To assist the Director of Student Services as needed in all areas under his/her direction and to facilitate the efficient and effective operation of that office. Essential Duties and Responsibilities: (Other duties may be assigned.)

Makes decisions and demonstrates leadership that supports the mission, vision, goals, and interests of the district and of students. Communicates, collaborates, and cooperates with colleagues, supervisors, and staff.

Serves as administrative assistant to the Director of Student Services. Responsible for secretarial/clerical duties associated with the effective performance of the duties of the Director.

Processes incoming correspondence and prepares outgoing correspondence, reports, and notices as directed.

Maintains files in all areas affecting special education services.

Demonstrate discretion, sound judgment, and ethical behavior in handling confidential situations.

Maintains effective communication with certified special education staff and various district wide, city, county, and state offices to facilitate cooperation regarding mutual concerns.

Distributes, collects, and reviews all forms related to special education. Coordinates reports necessary for all matters of special education classroom staffing, student assignment and student files to all building locations in the district as needed.

Maintains special education files in an efficient and accurate manner while maintaining proper security and confidentiality.

Maintain grant expenditures and student services department budget.

Maintains records for McKinney Vento eligible families and use of McKinney Vento grant monies.

Coordinates specialized transportation with CASE and district staff.

Maintain meeting agendas and sign in sheets for Student Service Department Committees.

Maintains records and compiles reports from the district database as needed.

Advises the Director immediately of the existence of any problems deemed to warrant prompt attention, advice or intervention.

Serves as receptionist and monitors visitor entrance to the district office.

Performs special assignments and other duties as determined by the Director or Superintendent.

Supervisory Responsibilities: This job has no supervisory responsibilities. In order to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical demands and work environment required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualification Requirements:

• Completion of requirements for a high school diploma. A college or university degree is preferred.
• College coursework in English, communications, or special education services.
• The equivalent of three or more years of secretarial experience in a business or school environment.
• Experience in special educational services in a school environment.
• Extensive knowledge and ability in the areas of public relations, writing, communications, and office management
• Experience with electronic office software including, e.g., MS Word, MS Excel, Google Suite, PowerSchool, Embrace and FileMaker Pro.

• Skills Required:
• Ability to read, interpret and write written and verbal information. Ability to write professional correspondence, routine reports.
• Ability to calculate figures and amounts using basic mathematics concepts of algebra and geometry related to school district information.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

• Ability to communicate clearly and concisely, both orally and in writing.
• Keyboarding or word processing speed tests must be passed at 55 words per minute without error.
• Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to speak clearly and concisely both in oral and written communication.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee frequently is required to stand, walk, operate a computer, sit, and occasionally to reach with hands and arms.
• The employee must occasionally lift and/or move up to 30 pounds, such as student assessment reports.
• Specific vision abilities required by this job include close vision. Long term use of computer monitors is required.
• The position frequently requires non-stop typing on the computer.
• The position requires the individual to meet deadlines with severe time constraints and to interact with the public and other workers.

Work Environment:

• Work Environment: The noise level in the work environment is usually quiet.
• Work is usually conducted indoors. This work could be conducted at any school district location.

Evaluation: Job performance is evaluated in accordance with district guidelines by the Director of Student Services. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive listing of the duties performed in this position. The individuals currently holding this position perform additional duties and additional duties may be assigned. Community Consolidated School District 89 is an Equal Opportunity Employer. It is the policy and practice of District 89 to decide all matters relating to employment solely based on the applicant's ability to perform the essential functions of the position. District 89 ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. The District has a policy of active recruitment of qualified minority teachers and non-certificated employees. Any individual needing assistance in making an application for this opening should contact the office of the superintendent. Application Procedure: Applications are considered complete when all required materials are submitted including the following: 1) an on-line application for this position, 2) a letter of interest in this position, 3) a copy of your most recent resume. CCSD 89 uses an online application that is available at www.ccsd89.org. All required documents should be electronically attached to your application. Due to limited resources, applicants should not call the district office at this time. Come join our staff where we offer a full benefit package including but not limited to: Board paid dental insurance for the employee, 90% Board paid BCBS health benefits for the employee, generous paid sick time and more.