Location: Houston,TX, USA
**ADMINISTRATIVE ASSISTANT (FRONT DESK)**
Frazer, LTD - Houston, TX 77081 $17.50 - $25.00 an hour Job details Salary $17.50 - $25.00 an hour Job Type Full-time Full Job Description
If this sounds like you, then we need to talk
Frazer, a leading builder of emergency medical vehicles, is currently seeking an **Administrative Assistant** to join our team. The **Administrative Assistant** at Frazer reports to the **Human Resources Director**, and is responsible for providing a welcoming, eager to please, professional and accurate service to customers, both internal and external, through personal contact or by phone.
* Come to work on time at 6:45am every day. Adhere to company standards for dress requirements for this position and maintain a professional appearance.
* Front lobby, including reception desk: Keep this area neat and orderly. Wipe down countertops and equipment. Pick up trash and other items left by visitors.
* Kitchen: keep counters, appliances, and tables clean by wiping down as needed and per any established schedule. Makes coffee and keeps kitchen supplies stocked. Empty refrigerator and discards expired items. Maintain clean dishes by loading/unloading the dishwasher.
* Conference rooms: Keep table and room neat and orderly.
* Turn on company monitors first thing every morning and turn them off upon shift end. Charge computers that will be used in interviews daily and prepare them for usage as needed (disinfect them after each use).
* Make coffee for the whole office, tidy up the company kitchen and work reception area, measure temperature for incoming employees and be ready to start answering phones and other administrative duties at 7:00am.
* At 7:00 AM, start answering multi-line phone systems and route calls to the appropriate person, taking messages, and screening phone calls per established instructions.
* Assist the HR department with moving candidates through hiring stages as instructed every day from 7:00 AM to 8:00 AM and 3:00 PM to 4:00 PM.
* Assist HR with document upload and interview scheduling when candidates come in for in-person interviews. Alert hiring managers via Google chat when candidates arrive, grade candidates initial assessments, and alert the hiring managers when candidates are ready to join interviews. Set up and disconnect the technology for interviews. Disinfect technology after each use.
* Assist the HR department with employee pictures uploaded in UKG (HRIS system).
* Assist customers, employees and vendors and other visitors with inquiries by providing basic and accurate information in person and over the phone.
* Maintain office security by following established procedures for checking-in visitors and controlling access via the reception desk (visitor sign-in and temperature check, issue badges, etc.). Maintain current employee log report (create and print new report every Monday).
* Maintain the inventory levels of office supplies, order supplies as needed and approved by the HR Director. Clean the supply closet on a regular basis and assist the HR department with the shirt closet as needed.
* Assists various departments with miscellaneous administrative duties including, but not limited to filing, copying, transcribing, faxing, emailing, data entry, and creating calendar events.
* Receive and record receipt of checks from customers/dealers and sales packets. Inform appropriate departments of the need to pick up items from the front desk.
* Sort and distribute incoming mail, faxes, letters, memoranda, or other material; copying and collating; and other routing duties. Alert employees of mail waiting for their pick up at the front desk.
* Administer keys transfer from employees (Buick, Pickup and Flatbed). Make sure employees check keys out and return them to the office promptly. Alert supervisor if keys are missing or not returned timely.
* Utilizing word processing and spreadsheet software, prepare documents from hard copy or recorded formats, and assists senior management in the preparation of regularly scheduled or special reports. May organize information using spreadsheets, databases or word processing software.
* Perform clerical and general office duties of a responsible and confidential nature.
* Observe and follow safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
* Actively live out Frazer Core Values while working with Frazer employees, vendors, and customers to help achieve team, department, and corporate goals
* Monitor the status of all company related permits and licenses.
* Attend weekly meetings with the HR team, and discuss performance with the HR Director on a weekly basis.
* With the assistant from the HR department, responsible for creation and maintenance of the Front Desk Manual of commonly used procedures.
* Clean/disinfect the front desk, computer, mouse and phone every day before leaving the office.
Frazer is a fast-paced company that is creating some of the most innovative vehicles in the world. You'll find a unique team of individuals who continue to push the boundaries of what is possible in the Healthcare and EMS space. A diverse team, a great culture, and a positive work environment are just some of the things that make working at Frazer so rewarding.
Frazer is a company with a diverse group of employees from all over the world. Frazer welcomes employees with all types of backgrounds, cultural and socio-economic backgrounds. If you are hard working, honest and drug-free, you will love working at Frazer.
**Safety & Drug Policy**
Employee health and safety is a priority here at Frazer. We're committed to providing a safe, secure and productive environment for our Frazer family. To help with this, we perform thorough background checks during the hiring process for all candidates. Convictions will not disqualify you from employment at Frazer, but failure to tell us about it up front will. Also, Frazer has a zero tolerance drug use policy and you must pass a pre-employment drug screen. If you cant pass it, were not the place for you.
**A True Culture**
Frazer is a company that relies on its core values and the drive of its people. With a focus on longevity and employee success, Frazer welcomes its employees to push the envelope and drive improvement across all aspects of the company. At Frazer, you can unleash your potential!
**Employee Driven Benefits**
At Frazer, we take pride in listening to what our employees want in benefits. With our What You Want committee, we've come up with a unique set of employee benefits and designed them around our culture.
* Weekly paycheck, so you can shop every Friday!
* Health Care Insurance (100% paid for by the company for all employees)
* Dental Benefit options
* 401k plan with a company match!
* Disability Insurance
* Paid Time Off that begins accruing your first day of employment
* Eight paid company holidays and ability to take time off during company shut down from Christmas to New Years Day!
* The Company Kitchen on site for lunch and snack choices
* Flexible Work Schedules
* Professional development and skills training
* Free Life Skills Training such as financial wellness classes
**How Performance is Evaluated**
Communication and collaboration are key at Frazer and we encourage an environment filled with positive feedback and constructive criticism, to unleash your potential for real professional growth! We use things like self-evaluations, group reviews, and quarterly check-ins to help define a clear path to success. You will also have an opportunity to give feedback to peers to help them to grow in their roles as well.
**Required Education and Experience:**
* High school diploma or GED is required.
* At least one year of previous administrative experience.
* Bilingual in Spanish (oral and written with ability to translate documents) is required.
* Pleasant demeanor over the phone.
* Solid word processing, spreadsheet use and graph