HP Tuners is seeking a self-motivated, experienced Administrative Assistant - Front Desk striving for success in a competitive and fun environment. This role will be responsible for welcoming guests, prospective employees, suppliers, vendors, and outside service providers in a warm and professional manner. Additionally, they will monitor visitors entering the building and ensuring they sign-in.This position reports to the HR Administrator. This position is 5-days onsite in Buffalo Grove, with working hours of 9am to 5pm.Essential Duties and Responsibilities
- Greet visitors and manage visitor sign-in process, monitoring onsite visitors
- Answer/transfer incoming phone calls and respond to communication needs and inquiries
- Order and manage stock of office items
- Assist with making travel arrangements for employees
- Ensure lobby, conference rooms, training room, bathrooms and kitchens are tidy and adequately stocked
- Prepare the training room/conference rooms in advance of company meetings/client events
- Assist with directing customer inquiries to HP Tuners ticket system or CRM
- Perform some personal assistant tasks for executives
- Assist with coordination of office functions
- Assist with other administration duties as needed
RequirementsSkills and Qualifications
- High school degree or equivalent
- Fluent in English, written and verbal
- At least 1+ years of administrative experience is preferred
- Proficiency in Microsoft Office products, specifically Word, Excel and Visio
- Passionate, personable, professional with excellent communication skills
- Ability to maintain confidentiality when dealing with sensitive information
- Ability to work well independently, and in a multi team environment
Physical RequirementsWorking Conditions: While performing the duties of this job, the employee is regularly requiring sitting and working at a desk and computer for prolonged periods of time will be expected to encounter periods of sitting at a desk and working on a computer. Please Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of HP Tuners.Compensation and BenefitsAt HP Tuners LLC, we understand that compensation plays a key role when considering a new opportunity. We are dedicated to ensuring fair pay for all employees and continually work towards greater transparency in our compensation practices. The estimated base rate range for this position is $20.00-$24.00 per hour, with actual pay determined including factors such as location, skills, experience, and other relevant considerations. This position also qualifies for a discretionary bonus and a complete benefits package, including medical, dental, vision, life, and disability coverage, paid time off (PTO), and a 401(k) program with employer matching.HP Tuners LLC is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, or any other protected class. HP Tuners LLC does not use AI (Artificial Intelligence) to make decisions in the hiring process. If AI (Artificial Intelligence) is utilized, HP Tuners LLC will include a disclaimer in the relevant job posting.