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JOB DESCRIPTION AND POSITION REQUIREMENTS:The College of the Liberal Arts is searching for an
Administrative Assistant to provide support in the areas of grants and contracts, purchasing, and event support.
Responsibilities include but are not limited to:
- Grants and Contracts: Work closely with the grants and contracts team on all related tasks, including (but not limited to) consulting with and advising principal investigators, initiating advance account requests, monitoring project ends dates - request extensions, and post-award management.
- Purchasing: Responsible for advanced purchasing and reconciliation for items, such as lab materials, travel and research supplies, and equipment needs.
- Secondary Support for School/Department Events: Assist faculty and administrative team on the logistical planning and execution for events (e.g., securing flights, hotel reservations for guests, meeting space, and catering). Assist with technical support for virtual events and meetings, including Zoom links, advance set-up, communication with presenters, and registration processes. Liaise with facility staff.
The
Administrative Assistant will primarily provide administrative support to the Department of Anthropology and the School of Labor and Employment Relations.The
Administrative Assistant will work both independently, as well as collaborate/have support of the administrative team when completing the position's responsibilities.
Benefits (visit for more detailed information):
- Medical, dental, vision, and retirement plans
- 75% tuition discounts (including for a spouse and dependent children up to the age of 26)
- Generous vacation and sick time
- 15 paid holidays/campus closure days
Education and Experience:This position will be filled at the level of
Intermediate Support or
Senior Support, depending on the final applicant's experience and education. The
Intermediate Support level requires a minimum of a High School Diploma/GED or Vocational Training/Degree for education plus two years of relevant experience, or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions.
Additional Qualifications:- Ability to problem-solve and multi-task
- Detail-oriented
- Excellent organizational, customer service, communication, and interpersonal skills
- Experience using Microsoft Excel
In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.
Additional Information:The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.The salary range for this position, including all possible grades is:$38,300.00 - $61,000.00Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAWPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-###-####.Federal Contractors Labor Law PosterPA State Labor Law PosterAffirmative ActionPenn State PoliciesCopyright InformationHotlinesUniversity Park, PA