Location: Waco,TX, USA
Make an Impact as an Administrative Assistant
You will serve as administrative support for the Child Care Assistance program and be responsible for clerical, secretarial, and administrative activities. You will support the management team and work under the direct supervision of the Director of Child Care Assistance.
Why work for ChildCareGroup?
Founded in 1901, ChildCareGroup's (CCG) mission is to champion a strong early childhood system that teaches children and parents, trains early childhood professionals, and assists families. ChildCareGroup believes that children do better as their parents do better. When families thrive, communities succeed.
ChildCareGroup offers a generous benefits package including Paid Parental Leave, (12) Company Holidays, 401(k) match, Paid Time Off, Medical, Dental, Vision and more!
You are a great fit for the role because you identify with the CCG SPIRIT, our core values:
SERVICE - Lead with a servant's heart
PROFESSIONALISM - Perform our best every day
INTEGRITY - Do what is right
RESPECT - Treat each other the way we wish to be treated
INCLUSION - Value individual differences
TEAMWORK - Communicate and collaborate to achieve our goals
Position Details
Responsibilities
* Receives calls and directs potential clients to appropriate program or staff. Assists callers with requested needs. Will assist managers with call routing and processing customer contact requests in our department workflow system.
* Prepares reports, letters, memoranda, training presentations and other documents using various types of computer software.
* Assists with mass communication processing such as mailings, email and text messaging alerts; will be responsible for conducting routine inventory of office supplies and prepare the order, create and process purchase orders in our procurement system, completing price comparisons and gathering procurement information to be submitted with the purchase order. Additional duties will be photo copying/scanning, faxing, preparation of proposals and collection of data to be formatted and distributed in reports. Provides administrative support to program and projects, such as writing content, preparation, and compilation of surveys.
* Schedules internal and external meetings, conference calls and other events for multiple managers, considering frequent changes and constant reprioritization; Ensures that the managers have accurate instructions, directions and necessary backup materials concerning all appointments and messages; Helps coordinate, prepare and arrange group meetings. Will schedule travel.
* Will enter data into state and local databases and other in-house systems accurately and timely.
* Organizes and processes all program invoices, expense claims and check requests in a timely manner. Codes or reviews the coding on all of the above.
* Assists in the preparation of budgets, gathering price comparisons, preparing detail sheets, and accurately totaling each sheet
* Assists in the preparation of contact proposals and grant work
* Works on projects as assigned by the Department Managers
* Responsible for complying with all CCG policies and procedures including, but not limited to, EEO/Affirmative Action, ADA, Conduct, Conflict of Interest, Solicitation and Safety
* Other duties as assigned
Education and Experience
* High School graduation or alternative education completed; degree preferred.
* At least 3 years' experience providing support and direction at a high level
* Must have above average knowledge of personal computers, including Microsoft Word, Excel (knowledge of formulas and using pivot tables), PowerPoint and Outlook
* Must be detail oriented
* Ability to work in a fast-paced environment, flexibility is a must
* Prompt and regular attendance required
* Excellent organizational skills, good communication and writing skills are required
* Experienced in maintaining a database
* Bilingual in Spanish preferred
* Must be flexible and able to enjoy a varied workload
Travel and Compliance Requirements
* Must have a valid Texas driver's license
* Driving record must comply with CCG's automobile insurance carrier requirements
* Must have liability insurance coverage and reliable personal transportation
* Ability to travel locally or out of town as required
* Mileage reimbursement is offered when applicable
* Must successfully meet all compliance background check requirements for federal funding throughout employment
ChildCareGroup's Generous Health and Wellness Benefits
* Paid Parental Leave
* Short-Term, Long-Term Disability and Basic Life Insurance at no cost
* Medical, Dental and Vision Insurance
* Telemedicine at no cost
* 401(k) with a company match
* Paid Time Off
* (12) Paid Company Holidays
* And more!
Become a part of the team that supports the education and assistance of over 50,000 lives per year in Texas!
ChildCareGroup is an Equal Opportunity/Affirmative Action employer.