Position Type: Secretarial/Clerical/SecretaryDate Posted: 6/17/2024Location: New Milford High SchoolDate Available: 07/01/2024
Administrative Assistant - High School Guidance (.8) Essential Functions:
- Distributing data to counselors
- Sending transcripts to colleges
- Printing student labels, rosters, and schedules
- Composing and typing letters and reports
- Maintaining a record retrieval system
- Organizing guidance school mailings and communications
- Maintaining inventories of supplies and materials, as well as the department budget
- Scheduling appointments between students and the counselors
- Maintaining accurate student records
- Maintaining Scholarship records & assisting with the planning of the Scholarship program
- Assist counselors with counseling duties
- Maintain high standards of confidentiality, attendance and flexibility while working cooperatively with supervisor, coworkers and students
- Assist and answer questions for secretaries from various offices and schools
- Compose letters, memoranda and reports independently and accurately
- Respond to the public in a cordial, courteous manner
- Answer the telephone and relay messages to counselors
- Schedule appointments with college representatives and recruiters, advertise their visits, and find available meeting areas
- Perform various other office duties as assigned by counselors or building principal
Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the High School Guidance department.