This position provides receptionist and administrative support duties of moderate complexity for the Executive Team. Knowledge of Microsoft Office and proficiency with computer applications is required, along with customer service experience. Prepares and edits written products using independent judgment in content and style and manages tasks associated with various projects (Full Time, Corporate Offices, Administration Building).Qualifications:
- High School Diploma or equivalent
- Excellent oral and written communication skills
- Good organizational and documentation skills
- Working knowledge of Microsoft Office applications
- Knowledge and proficiency with computer applications
- Customer Service experience
- Full time Monday through Friday
Duties:
- Perform receptionist duties, acknowledging and assisting clients, visitors, vendors, etc.
- Answer phones, route calls, take message for staff
- Communicate with staff regarding clients and visitors
- Perform administrative tasks such as typing, scanning, faxing, data entry and filing
- Organize documents and electronic information, including retrieving and sorting mail, sharing and sorting documents, etc.
- Take meeting minutes, assist with creating agendas and other written communications, taken verbally from administrators
- Sorting through resumes
- Schedule/reschedule interviews, community stakeholder meetings, staff meetings, and occasionally special events like retreats, team events and luncheons, etc.
- Run monthly and quarterly reports in the electronic health record (EHR) and assist with analyzing data
- Handle or delegate client complaints and investigations
- Proofread, edit, and create important documents and emails
- Perform research on community events, as needed, to include topics/information required
- Other duties as assigned
What we offer:
- Competitive Medical, dental, and vision prices
- State Retirement through TSA plus an optional 457b/401a with a company match
- 9 paid holidays throughout the year
- Ability to continually accrue up to 15 days of PTO a year (unused rolls over)
We CARE for those impacted by behavioral health disorders, we are committed to one another through collaboration, and we are optimistic problem solvers who do what it takes to get the job done. We look forward to having you on the WellStone team.