Salary: $32.30 - $42.24 Hourly Location : Duluth, MN Job Type: Permanent, Full-Time Job Number: 24-185/229 Department: Public Health and Human Services Opening Date: 10/31/2024 Closing Date: 11/14/2024 11:59 PM Central Kind of Work The Administrative Assistant I will be responsible for supervising the South METS team and overseeing the Medical Assistance programs that are housed in the METS system. This includes supervision of staff, program and policy dispersion, attendance and participation in related state meetings and work groups, and coordination with related community partners. This Administrative Assistant I will join the Economic Services & Supports management team in general departmental continuing improvement work, process and procedure development, IT projects and DEI work. The salary range reflected above is the normal hiring range for 2024. The full salary range, including longevity pay for 2024, is $32.30 - $51.50 per hour. The full salary range, including longevity pay for 2025, is $33.27 - $53.05 per hour. This position is part of the represented by the Arrowhead Public Service Union. Distinguishing Features of Work An employee in this class is responsible for supervising delegated administrative functions. Duties include supervising staff, compiling reports, designing methods and procedures and serving as a liaison. The work is performed under the direction of assigned supervisory staff. Work Environment These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; Hearing close proximity (0-5 feet); Talk/speak; Works with others; Works around others; Inside. FREQUENT: Lift-push/pull while stationary up to 20 pounds; Carry-push/pull while moving about up to 20 pounds; Grasp; Handle; Maintain Posture; Sit; Static Neck Position; Customer/Public contact; Clients with Behavioral Challenges. OCCASIONAL: Hearing distance up to 20 feet; Reach; Rotate Neck; Stand; Taste/Smell; Walk; Works alone; Shift Work; Extended Day; Outside and Drive. RARE: Carry-push/pull while moving about up to 50 pounds; Balance; Climb Stairs; Kneel. Selection ProcessMINIMUM QUALIFICATIONS (Pass/Fail):
- Graduation from an accredited college or university with a Bachelor's degree.
- Four (4) years full-time paid verifiable experience in a human services field.
- Possession of a valid driver's license.
RATING SYSTEM: Supplemental Questions will be 100% of the scoring process:Points will be awarded based on the applicants answers to supplemental questions 7-10. Experience beyond ten years may be included on the application for purposes of meeting minimum qualifications or informing the hiring authority of your complete employment history. Please Note: When answering the supplemental questions on the website, the webpage may time out after 30 minutes. It's recommended you draft your answers in a Word document and copy/paste the answers into the application when you're finished writing. Failure to answer all of the questions on the Supplemental Questions page within 30 minutes may result in the deletion of your answers by the application system. TENTATIVE RECRUITMENT & SCREENING PROCESS SCHEDULE:
- November 1, 2024 - Applicant screening will begin
- Week of November 18, 2024 - Supplemental question scoring to be completed
- Week of December 2, 2024 - Interviews to be conducted
ESSENTIAL FUNCTIONS:The essential functions for this position are listed under the ILLUSTRATIVE EXAMPLES OF WORK on the specification, available in the Human Resources Department or online at. VETERANS PREFERENCE:If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:
- Veteran: DD214 noting character of service
- Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months.
- Spouse of Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months & marriage certificate. (Eligible only if Veteran is unable to qualify because of the disability.)
- Spouse of Deceased Veteran: DD214, Marriage Certificate and Death Certificate.
Please refer to Minnesota Statute 197.455 for additional requirements. Click . PHYSICAL-MEDICAL STANDARDS:Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position. DRUG TESTING:Applicants selected for appointment must take and pass a drug test. BACKGROUND CHECK: Applicants selected for appointment to a position with St. Louis County are subject to a background investigation. EMPLOYMENT ELIGIBILITY VERIFICATION:All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment. PROBATIONARY PERIOD:Appointees to the position must successfully complete at least a six month probationary period prior to being certified for permanent employment. NON-DISCRIMINATION: St. Louis County is an equal opportunity and veteran-friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, gender identity, sex, marital status, familial status, age, sexual orientation, status with regard to public assistance, disability, genetic information, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Eligible St. Louis County employees earn a competitive salary and benefits package, including:
- Vacation, Sick and Personal Leave
- Paid Holidays
- Medical Plan
- Dental Plan
- Vision Plan
- Disability Insurance
- Life Insurance
- Flexible Spending Accounts
- Retirement Benefits
- Deferred Compensation
- BIPOC Peer Support Group
- Training and Advancement Opportunities
- Employee Wellness Program
- Employee Assistance Program
- Pet Insurance
Benefits are prorated for part-time employees and administered in accordance with the applicable collective bargaining agreement or management compensation plan. 01 Please type or clearly print your name. 02 The information you provide related to your education, training, and experience is subject to verification.I understand that giving false information, failing to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification.
03 Which of the following best describes your highest level of education completed?
- None
- Some high school (No Graduation)
- High school graduation/equivalent
- 0 - 31 college credits completed (No Degree)
- 32 - 59 college credits completed (No Degree)
- 60 or more college credits completed (No Degree)
- Associate in Arts Degree completed
- Bachelor's Degree completed
- Master's Degree completed
- Doctorate degree or equivalent completed
04 Which of the following best describes your full-time paid verifiable experience in a human services field.Please note that 1 year full time = 2080 hours. Part-time hours must be prorated. For instance, 2 yrs of 20 hours a week = 1 year full-time experience. Your answer must match the work experience listed on your application.
- 48+ months full-time paid verifiable experience in a human services field.
- 36-47 months full-time paid verifiable experience in a human services field.
- 24-35 months full-time paid verifiable experience in a human services field.
- 12-23 months full-time paid verifiable experience in a human services field.
- 0-11 months full-time paid verifiable experience in a human services field.
- None of the above
05 Do you have a valid driver's license?
06 SME Explanation: Questions 7-10 will be reviewed by a Subject Matter Expert (SME). The questions will be scored and used to help determine 100% of your score. For each question please list the organization(s) and/or employers where you gained the experience. All information listed must also be supported in the work experience section of your application.I have read and understand the instructions given above and acknowledge that I understand my score is derived 100% from my answers to supplemental questions 7-10.
07 Describe your experience with individuals from diverse backgrounds and how your experience has prepared you to be an Administrative Assistant I for staff providing services to our diverse community. 08 Describe the scope of your experience and the responsibility you have had supervising or being a lead worker. Include the following in your response: A. Assigning and DirectingB. Training of Employees C. Evaluating job performance D. Administering Corrective Actions 09 A. Describe your experience working with public assistance programs and systems. B. What programs and systems have you worked with and in what capacity? Include what length and level of interaction you had with the programs and systems, and how comfortable you are with the corresponding polices and procedures. 10 Describe your paid work experience preparing and maintaining records and written reports. Include in your answer the types of records and reports. Also include organization(s) and position title(s) as listed on application. 11 I certify that my responses to the questions above are true and accurate to the best of my knowledge.
Required Question