Location: Buffalo,NY, USA
Fiscal Year 2024-2025 Position Title Administrative Assistant I, Institute for Lasers Photonics and Biophotonics Classification Title Administrative Assistant I Department Institute for Lasers Photonics and Biophotonics Posting Number R240269 Posting Link Employer Research Foundation Position Type RF Clerical/Technical Type Full-Time Appointment Term Salary Grade N.6
Posting Detail Information
Position Summary
The Institute for Lasers Photonics and Biophotonics (ILPB) and its constituent units guide and support the University's research enterprise as well as its economic development and entrepreneurial activities. The Administrative Assistant I provides administrative support to senior leadership in ILPB, with primary support provided to the Executive Director. This position will work closely with the ILPB's executive officer, coordinating operations and providing back-up support as needed.
Primary Duties and Responsibilities include, but are not limited to:
* Maintaining calendars for the Executive Director.
* Handling travel and meeting arrangements.
* Editing documents, including Annual Progress reports for SUNY and UB, and PowerPoint presentations, and assisting in ILPB communication efforts.
* Assisting with managing projects and events.
* Purchasing and processing financial transactions.
* Interacting with students and act as a liaison with the Executive Director.
The Administrative Assistant I must be eager to learn, detail-oriented and comfortable handling multiple assignments for various staff members in a fast-paced environment. They must be flexible, have strong communication and interpersonal skills, and be comfortable working as part of a team. The ability to switch between projects and adapt to changing priorities is critical, since the incumbent will be working with multiple staff members on potentially competing projects and deadlines.
The Administrative Assistant I will interact with faculty, business professionals and community leaders as well as their administrative professionals on a daily basis, requiring discretion and tact. Knowledge of business protocol is essential, while experience with university practices and policies also is beneficial.
Learn more:
* Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
* Being a part of the University at Buffalo community.
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
* 3 years of experience in a high-volume office environment.
* Excellent organizational and oral/written communication skills, strong interpersonal, problem-solving and collaboration skills, and the ability to maintain professional standards under demanding time constraints.
* Proficiency in MS Outlook, Word, Excel, and PowerPoint is required.
Preferred Qualifications
* Associate's degree or Bachelor's degree.
* Prior experience editing documents and presentations in a professional setting is preferred.
Physical Demands Salary Range $48,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours
40 hours per week
Monday - Friday
9:00 a.m. - 5:00 p.m.
Campus North Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification
Contact Information
Contact's Name Timothy Cryan Contact's Pronouns Contact's Title Executive Officer Contact's Email ...@buffalo.edu Contact's Phone 716-###-####
Posting Dates
Posted 11/25/2024 Deadline for applicants Open Until Filled Date to be filled
References
Number of references required 3 Reference Cutoff Date Instructions to Applicant