Administrative Assistant I
: Job Details :

Job Type:

Regular

Plains All American (PAA) is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs). We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key crude oil and NGL producing basins and transportation corridors and at major market hubs in the United States and Canada. On average, PAA handles more than 6 million barrels per day of crude oil and NGL in its Transportation segment. The company is headquartered in Houston, Texas.

We are looking for highly-motivated individuals who enjoy working as part of a team in a dynamic and entrepreneurial work environment. Our Operations department is a talented group of professionals who are committed to conducting our business in a manner that ensures the safety and security of the public, our employees and contractors, our assets, and the environment. We want consistent and predictable operations done the right way, every time.

This position will perform a wide range of administrative and general clerical duties in support of the operations group. The ideal candidate will have a diverse skill set and ability to be flexible and work under pressure while disposing of matters of a routine nature under limited supervision to conserve Managers' time.

Responsibilities:

• Prepare and file reports generated through the office dealing with budget forecasting, daily/weekly volume reports, overtime reports and any other reports or correspondence as required by Corporate Office and/or Managers and Supervisors.
• Order equipment and supplies as needed.
• Receive and process correspondence going in and out of the office.
• Code and process invoices in company bill-paying system.
• Organize and maintain all filing of correspondence, reporting and inspections.
• Maintain handbooks and procedures regarding safety and regulations and assist the Manager with compliance assurance.
• Ensure all timesheets are completed and reported accurately according to Company policy.
• Serve as receptionist when needed and handle and/or route incoming telephone calls.
• Schedule employee training and assist with travel details for employees.
• Perform various duties to maintain the Company's building, facilities and equipment appearance as neat and orderly.
• Provide assistance with any other tasks as assigned.

Requirements:

• High School Diploma or equivalent
• A minimum of 2 years administrative assistant experience or equivalent office experience
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook, with emphasis on Excel
• Strong analytical skills, with ability to make independent decisions and judgments, and exercise initiative with accuracy and attention to detail.
• Capable of effectively interacting with personnel within the organization as well as with vendors and customers
• Good organizational and multi-tasking skills with demonstrated ability to prioritize effectively and meet deadlines.
• Works in Office Environment with minimal physical requirements

Qualifications:

• Valid driver's license with a clean abstract
• Cleared criminal history (background) and satisfactory reference checks
• Compliance with the Company's drug and alcohol policy including pre-employment D&A #plains

Our employees drive our success. At PAA hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep you safe, healthy and happy. We work hard to deliver the best results to our stakeholders and we also respect our employees need for personal and family time, which is reflected in our great benefits program.

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains' compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

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