Job Summary: We are seeking a detail-oriented Administrative Assistant I to support the Dean's Office by providing a variety of administrative services. This role involves assisting with office management, event coordination, and communication needs to ensure efficient operations within the office.
Key Responsibilities: Administration: Provide a range of administrative services within the Dean's Office. Assist the Dean's Executive Assistant with office management tasks, including greeting visitors, managing calls, and making reservations for the Dean and Vice Deans. Support senior leaders with calendar management, travel arrangements, and meeting coordination. Manage space and room reservations, academic classroom support, and provide temporary administrative assistance to other units. Oversee basic budgets and financial processes, including purchases and reimbursements. Handle general office operations, such as mail management, ordering supplies, and troubleshooting facilities issues. Assist in onboarding and scheduling student workers. Events & Activities: - Assist in organizing both in-person and virtual events, coordinating all aspects to ensure smooth execution.
- Manage vendor coordination, logistics, and real-time event coordination.
- Arrange for parking, refreshments, lodging, and event materials.
- Provide event coordination support for other units as needed.
Communications: Respond to inquiries and requests, serving as an internal resource for administrators, faculty, staff, and students. Compose and produce business correspondence and reports. Ensure confidentiality and control sensitive information. Required Qualifications: - High school diploma or equivalent; additional education or relevant experience is a plus.
- Strong organizational and multitasking skills.
Preferred Qualifications: - Previous experience in an administrative support role.
Knowledge, Skills & Qualifications: - Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to handle confidential information with discretion.
- Strong attention to detail and problem-solving skills.
Education: High School