Location: Prescott,AZ, USA
The Yavapai County Sheriff's Office is seeking an Administrative Assistant I to join our team at the new Prescott Criminal Justice Center, specifically within the Prescott Intake/Detention Services Division.
Under general supervision, performs work of moderate difficulty assisting a manager or Director with a variety of administrative detailed work specific to the assigned department.
* Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling.
* Performs accounting and/or purchasing tasks related to the department's budget or assigned program.
* Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature.
* Conducts research and development.
* Communicates in person and by telephone with staff and public.
* Performs other job-related duties as assigned.
Education:
High school diploma or equivalent.
Experience:
A minimum of two (2) years of increasingly responsible clerical/administrative experience.
Additional Requirements:
Must possess a valid Arizona driver's license.
Community Health Services
Must possess a current fingerprint clearance card issued by the Arizona Department of Public Safety.
Required Knowledge, Skills, and Abilities:
Knowledge of:
* Departmental clerical and office procedures, including various internal programs.
* Business English, spelling, grammar, punctuation, and composition.
* Clerical office practices and procedures.
* Research techniques and report writing.
* Current Microsoft Office software.
* Filing and recordkeeping.
Skill in:
* Customer service.
* Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
* Establishing and maintaining effective working relationships with employees, other agencies, and the public.
* Organization and adherence to detail.
Ability to:
* Provide timely, accurate, professional, and confidential administrative support.
* Prepare correspondence, write reports, and design forms.
* Answer inquiries and questions.
* Make inferences from written materials.
* Multitask and prioritize autonomously.
* Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
* Keep management informed of key operating issues affecting the department.
* Remain current in knowledge required to perform assigned duties.
* Handle confidential matters and maintain discretion always.
* Act with courtesy, tact, and diplomacy.
Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:
FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No