Location: Montevallo,AL, USA
Position Information
Posting Number S1500688 Job Title Administrative Assistant I Position Number O02530 Division Enrollment Management - DEM Department Counseling Services Department FLSA Non-Exempt Salary Grade 107 Salary Classification Classified Annual Salary Range $27,040 - $30,445 Hourly Salary Range $13.00 - $14.64 Employment Status Full Time 12 Mos Regular General Description
The purpose of this position is to provide office administrative support for the Counseling Services (CS) department and to assist with departmental events and programs.
Essential Job Duties
* Provide friendly, helpful, and professional customer service by assisting clients and visitors, answering and directing phone calls, and taking messages.
* Schedule appointments and meetings for CS clinical staff and clinical interns.
* Perform administrative tasks to ensure efficient office operations. Those tasks include but are not limited to, tracking expenditures, preparing paperwork, sending client reminders, assisting with the assessment of CS services, and ordering office supplies.
* Assist in the operation of the Falcon Food Pantry. Duties include, but are not limited to, sorting and shelving donations, distributing food/toiletries, and helping with fundraisers and donation drives.
* Oversee the creation and distribution of the Student Affairs Emergency Duty Calendar.
* Coordinate hiring, training, scheduling, and supervising student workers.
* Work with CS staff members to plan and implement prevention and outreach initiatives to address mental health and developmental issues and promote available resources.
* Follow CS procedures in order to maintain confidentiality.
* Assist CS director with administrative tasks as assigned.
* Assume other duties as the Counseling Services Director may assign.
Additional Duties
Essential Job Duties are intended to be examples of duties and are not intended to be all-inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer service approach at all times.
Knowledge, Skills and Abilities
Ability to maintain a strict level of confidentiality in performing duties and adhere to appropriate ethical/legal requirements concerning confidentiality and client care;
Be self-directed and motivated;
Self-starter with the ability to work independently;
Excellent oral and written communication skills.;
Detail-oriented with the ability to work with a high degree of accuracy;
Excellent time management and organization skills;
Ability to multi-task and meet changing deadlines;
Ability to learn and effectively use software platforms used by the department (Titanium, Banner, Office 365);
Maintain behavior consistent with being a role model to the UM community;
Dress appropriately for a professional setting;
Ability to work as a contributing member of the CS team.
Education and Experience
The educational requirement for this position is: High School diploma/GED
Education substituted for experience? Yes
This position requires 1 year of related experience. Experience as an administrative assistant or receptionist in a medical or mental health practice is strongly preferred.
Experience substituted for education? No
Licenses, Certification or Registrations
None
Environmental Working Conditions Indoor Travel Requirements Number of Vacancies Desired Start Date Physical Requirements
Standing: Under 1/3 of the time; walking: Under 1/3 of the time; sitting: Over 2/3 of the time; using hands: Over 2/3 of the time; reaching with hands and arms: Up to 2/3 of the time; talking or hearing: Up to 2/3 of the time.
This position requires lifting:
Up to 10 pounds: Under 1/3 of the time; up to 25 pounds: Under 1/3 of the time.
This position has the following special vision requirements:
No special vision requirements.
Open Date 12/16/2024 Close Date Open Until Filled Yes Special Instructions to Applicants Additional Statement
The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.
EEO Statement
UM is an AA/EO/Veterans/Disability Institution
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Supplemental Questions
Required fields are indicated with an asterisk (*).
* * How did you hear about this employment opportunity?
* Public Job Posting
* Internal Job Posting
* Chronicle of Higher Education
* Diverse Issues in Higher Education
* HigherEdJobs.com
* HigherEdJobs/Affirmative Action Email List
* The Academic Network, Inc. MFAD (Minority Faculty Application Database)
* SREB (Southern Regional Education Board)
* Birmingham News
* Shelby County Reporter
* Birmingham Times
* Advertisement/Publication
* Indeed
* Personal Referral
* UM Website
* Agency Referral
* Other
Documents Needed to Apply
Required Documents
* Letter of Application
* Resume
Optional Documents