Location: Lewes,DE, USA
Administrative Assistant II (Financial) JobID: 1024
Position Type:
Administrative Assistant (Secretarial)/Administrative Assistant II (Financial Secretary)
Date Posted:
10/25/2024
Location:
District Office or other site
Closing Date:
11/8/24
Additional Information: Show/Hide
GENERAL INFORMATION:
Administrative Assistant II (Financial) - Business Office
District Office
Full-time, Permanent
SALARY: State and local salary based on education experience. For approximate salary, see salary tables: 25 Sectretarial Salary Schedule.pdf
PREFERRED QUALIFICATIONS:
* Experience in and/or working knowledge of the State of Delaware First State Financials (FSF) accounting system
* Budget and financial management experience in a school setting
* Strong internal auditing/financial reconciliation experience
QUALIFICATIONS:
* Associate's Degree in a business or accounting related field; or, 5 years of business and/or accounting related work experience
* Experience or strong knowledge of MS Office (Excel, Word, PowerPoint and Access) and Quickbooks software programs
* Strong organizational and multi-tasking skills
JOB DESCRIPTION: This position is part of the Department of Finance - Business Office team. The incumbent is responsible for the effective, efficient and accurate performance of assigned job functions. The incumbent will also serve as the point of contact for staff and/or assigned operating units.
PERFORMANCE RESPONSIBILITIES MAY INCLUDE THE FOLLOWING:
* Review and process various types of financial transactions in the FSF accounting system related to job assignments
* Preparation of various reports related to job assignments
* Serve as a liaison to district staff and/or operating units as assigned
* Prepare/process/review supporting documentation related to district procurement activities
* Provide guidance and support related to internal account financial transactions for assigned operating units
* Provide professional customer service and timely responses to staff inquiries.
* Serves as backup to other Business Office team members, as necessary
* Participate and/or provide supporting information for internal and/or external audits.
* Other duties as assigned.
Professional Responsibilities
* Able to establish and maintain collaborative working relationships.
* Willingness to accept guidance and suggestions.
* Able to communicate effectively both orally and in writing.
* Able to work independently and exercise initiative.
* Able to maintain confidentiality.
* Willingness to continue professional growth and development.
* Able to work with other cultures represented in the community
Competencies: Success in this position requires the following knowledge, skills, and abilities
* Knowledge
* Strong Knowledge of MS Office (Excel, Word, PowerPoint and Access) and Quickbooks software programs
* Knowledge of federal, state and local accounting and audit requirements
* Understanding of Equity initiatives & resources that promote a culture of diversity and inclusion embracing differences as a strategic opportunity towards leading the District's efforts to build a culture of equality and embodiment for all students, families, employees and the community.
* Must be aware of relevant policies and procedures mandated by the State of DE and the Cape Henlopen School District.
* Skills
* Active listening -Giving full attention to what others are saying and taking the time to understand what is being said.
* Social perceptiveness - Being aware of others' reactions and understanding why they react as they do.
* Coordination & Flexibility - Adjusting actions in relation to others' actions, and an openness to accepting new assignments and duties.
* Communicating - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
* Abilities
* Interpersonal Relationships - Developing constructive and cooperative working relationships with students and staff, and maintaining them over time.
* Oral comprehension - Able to listen and understand information and ideas presented through spoken words and sentences.
* Oral expression - Able to communicate information and ideas in speaking so others will understand.
The foregoing statements are intended to describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all duties, responsibilities and competencies that may be required.
Current employees must submit an internal application through Recruiting & Hiring by oCTOBER 31, 2024. When applying online you must:
1. Apply for the desired vacancy.
2. Upload a letter of interest.
3. Submit your application. Your application is not submitted until you click the submit button and get verification.
The Cape Henlopen School District reserves the right to extend or shorten the application and/or interview period and to modify job requirements.
A satisfactory Criminal Background Check, DE Child Protection Registry, and TB test are required for all new employees.
The Cape Henlopen School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. (El Distrito Escolar Cape Henlopen ofrece oportunidades iguales de empleo y sin discriminacin de raza, color, credo, religin, gnero (incluyendo embarazo, parto y sus condiciones mdicas), nacionalidad, ciudadania o ascendencia, edad, discapacidad, estado civil, servicio military(veterano), informacin gentica, orientacin sexual, o identidad de gnero, en contra de vctimas de violencia domstica, ofensas sexuales, acecho, o bajo cualquier otra categoria protegida por la ley local, estatal, y federal.) Ned Gladfelter, Employee/Student Compliance Officer: OCR/Title IX/504 Office of Human Resources; LouAnn Hudson, Student 504 Compliance Officer, 1270 Kings Highway, Lewes, DE 19958.