Administrative Assistant II - Graduate School of Pharmaceutical Sciences
: Job Details :

Administrative Assistant II - Graduate School of Pharmaceutical SciencesSalary: $23.07 - $25.89/Hr Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at www.duq.edu/benefits Location: School of Pharmacy Position Status: Full-time Hours: Varied Position Number: 001616/30-421 FLSA Status: Non-exemptPOSITIONSUMMARY:This is an administrative assistant position, serving as assistant to theAssociate Dean, Research and Graduate Programs and supporting the operations ofthe Graduate School of Pharmaceutical Sciences, a department of 24 faculty andover 50 students. This individual shalldemonstrate organizational skills, accuracy, diplomacy and good peopleskills. The administrative assistantwill exhibit independence, working within established policies, whilecooperating with other staff of the Graduate School of Pharmaceutical Sciencesand the Mylan School of Pharmacy to advance the goals of GSPS. The individualshall serve as a liaison between the GSPS and other departments at DuquesneUniversity.DUTIESAND RESPONSIBILITIES:Provides reports in the format requested, including but not limited to:financial, budgets, enrollment stats as requested, technology inventory,provide information for the school annual reports (webform & excelspreadsheet), etc.Provides timely, accurate and approved(per the policy) schedules, timesheets, Kronos submissions and/or leaverequests.Provides support to your designatedback up person and administrative staff members.Serves as Administrative Assistant to Assoc. Dean, Research and GraduatePrograms.Manage the Assoc. Dean's calendar;assist in planning conferences, travel and related events; schedule meetingsand follows up as needed.Develops complex presentations andExcel spreadsheets, compile and reports data on various topics.Maintains working order of officeequipment, orders office supplies.Completes otherduties as assigned.REQUIREMENTS:Minimum qualifications:Associates degreein a related field from an accredited institution.Preferred Qualifications:Bachelor's degreein a related field from an accredited institution.Alternately, the successful candidate may possess any equivalent combination ofexperience and training, which provides the knowledge, skills and abilitiesrequired to perform the essential job functions. This includes, but is notlimited to, the following:Unimarket processingPrepare mailingsfor GSPSSubmit workorders for GSPSReceives incomingphone calls and mail for GSPSPrepare reports,memoranda, and correspondence for Assoc. DeanPrepare, compile,and maintain statistics, records, files, materials, and resource databasesMaintainconfidential filesAttend meetingsas assigned, prepare agendas/minutes and track action itemsEnsure thatcompleted work conforms to established standards and criteria; establishesproper and effective proceduresMaintain variousbudgets within the GSPS as directed by the Assoc. DeanMaintain budgetfor AAPS Student Chapter, as directed by Assoc. DeanMaintainUndergraduate Travel Authorization ProcessGenerateTuition/Stipend Admission LettersComplete RAPPthrough Banner, including BDM Indexing of all applicationsBDM management ofall student filesPlan/execute TA Orientation WeekCommitment to the University's values of diversity, equity and inclusion, andrecognition of the importance of treating each individual with dignity andrespect consistent with the University's Mission. Demonstrated experience with, andunderstanding of, the broad diversity of the University community (students,faculty, staff and others).Ability to establish and maintain effective working relationships with theUniversity Community.Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.APPLICATIONINSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information forthree professional references. Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our chartermembership in this region's HERC ( We invite applicants for this position to learn more about our university andits Spiritan heritage byvisiting invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission. Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.