Posting Details Posting Details
Posting Number S05873P
Position Title Administrative Assistant II
Functional Title Administrative Assistant II
Department Chemistry
Salary Range $50,000
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary) Posting Open Date 08/23/2024
Posting Close Date 11/23/2024
Open Until Filled No
Desired Start Date 09/09/2024
Job Summary Provide administrative support for the Chemistry department's routine business or academic activities. This full-time position (Monday - Friday, 8am - 5pm) is responsible for managing the front desk and supporting daily business functions and operations. The role involves providing exceptional customer service to the campus community through email, phone, and in-person interactions in a timely and professional manner.
Minimum Education and Experience Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level.
- Experience in managing an office setting.
- Strong customer service skills.
- Strong oral, written, and interpersonal communication skills.
- Proactive and detail-oriented with strong organizational skills.
- Ability to multi-task, problem-solve, and prioritize effectively.
- Proficiency in Microsoft Office applications.
- Experience in higher education.
Essential Duties and Responsibilities Below are some of the job duties associated with this position -
- Make Travel Arrangements in Concur Travel for guests, faculty candidates, and prospective students.
- Book hotel Reservations for visitors.
- Reimburse travel and business expenses for faculty, staff, and students.
- Set up a new vendor profile for guests via PaymentWorks
- Request keys and building access for students and faculty
- Submit work order requests via AIM for Shipping packages via eSHIPGlobal for our labs
- Reserve conference rooms and schedule classrooms when needed
- Submit department requisitions to workflow
Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
- Competitive Salary
- Tuition Benefits
- Internal Training
- BCBS PPO Medical insurance - 100% paid for full-time employees
- PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits for both children & adults
- Vision Insurance
- Long and short-term disability
- Various Retirement Plan Options
- Sheltered Annuity Plans and Deferred Compensation Plans
- Free Dental/Vision/AD&D - for eligible employees who waive UTD medical & have outside group medical coverage
- Paid time off
- Paid Holidays
- Paid Winter Break
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit for more information.
Special Instructions Summary Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .