Primary Purpose:Ensure the efficient operation of the central administration office and provide clerical services for the Executive Director of Communications.Minimum Qualifications:Education/CertificationHigh school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.Required Experience:Three (3) years', of work related experience and general knowledge of routine office procedures to include customer service,telephone etiquette, efficient and effective filing and bookkeeping procedures.Knowledge/Skills:Ability to communicate effectively with diverse groups of individuals in a professional mannerAbility to operate multi-line phone systemAbility to speak, read, and understand EnglishAbility to read and comprehend verbal and written instructionsAbility to effectively present information in one-on-one situationsAbility to perform a variety of tasks often changing assignment on short noticeKnowledge of basic accounting principles, 10-key numerical data entry, and file maintenanceEffective public relations, organization, communication, and interpersonal skillsDemonstrated proficiency in general office management and proceduresMajor Responsibilities and Duties:(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)ProfessionalismThe Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.
- Rule 247.1 Purpose and Scope; Definitions
- Rule 247.2 Code of Ethics and Standard Practices for Texas Educators
Organization ManagementThe Administrative Assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
- Maintain visitor log and issue visitor passes.
- Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
- Receive deliveries and disseminate materials and information to the appropriate parties.
- Provide clerical assistance as needed.
- Compile, maintain, and file all reports, records, and other documents as required.
- Follow district safety protocols and emergency procedures.
- Maintains payroll information including attendance reporting, absence reports, time sheets etc.
Communication and Community RelationsThe Administrative Assistant promotes a positive tone for school or community relations through activities such as the following:
- Receives incoming calls, answer questions, take messages and route to appropriate staff.
- Greets visitors with professionalism and courtesy.
- Assists students, teachers, and parents as needed.
Qualities of an Effective Administrative AssistantThe Administrative Assistant exhibits qualities such as the following:
- Daily attendance and punctuality at work are essential functions of the job.
- Participates in District and campus staff development programs that improve job related skills.
- Keeps informed of and comply with state, district, and school regulations, including daily attendance, punctuality and confidentiality.
- Uses effective communication skills with students, parents and District personnel.
- Maintains confidentiality.
Supervisory ResponsibilitiesNoneEquipment:Office equipment and tools: calculator, computer, scanner, printer, copier, fax, multiline telephone, and other equipment applicable to position.Working Conditions:Mental Demands/Physical Demands/Environmental Factors
- Frequent exposure to: exposure to hot and cold temperatures (work inside and outside), humidity extremes, noise, low or intense illumination, vibration, biological hazards, working on uneven surfaces, working alone, working prolonged or irregular hours.
- Works irregular and extended work hours when approved by the principal.
- Works with frequent interruptions/deadlines and maintain emotional control under stress.
- Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
- Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
- Biological exposure to bacteria and communicable diseases.
- Occasional light lifting and carrying (less than 15 pounds).
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.