Location: all cities,ID, USA
Administrative Assistant II
Posting Begin Date: 2024/09/24
Posting End Date: 2024/10/08
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 17.67
Maximum Salary: 19.50
Pay Rate Type: Hourly
Description
State of Idaho
Division of Career Technical Education
Applications will be accepted through 4:59 PM MST on the posting end date.
About the Agency: The Idaho Division of Career Technical Education (IDCTE) provides leadership, administration, and coordination for programs in secondary and post secondary career technical education (CTE) and adult education across the state of Idaho. With a customer-service focus, the Division leads Idaho's efforts to prepare youth and adults for high-skill, in-demand careers.
Summary: This position performs complex secretarial, office administration, and public relations assignments; perform related work. This position requires responsible public relations with secondary and postsecondary educators, including stakeholders outside the agency. This position requires strong organizational and time management skills.
Responsibilities:
+ Primary daily administrative support to the Chief Educator Officer
+ Secondary administrative support to other members of the Educator Services Team, as needed.
+ Proactive management of communications and scheduling, including arrangement of and participation in meetings and drafting of minutes.
+ Preparation of agenda materials for stakeholder meetings with accuracy and timeliness, in cooperation with the Chief Educator Officer, Educator Services Team members, and other IDCTE staff.
+ Proactive facilitation of fiscal processes for Educator Services Team members and non-employees attending State Board, committee, or related meetings, conferences, or training sessions, including travel request processing, purchase requisitions, contract negotiation/execution, and billing.
+ Preparation of complex technical, executive, sensitive, and official correspondence, research reports, charts, agendas, and position papers.
+ Support to Educator Services staff with conducting research, preparing presentations, and coordinating special projects.
+ Serves as a member of the office administrative support team to coordinate office coverage, calendaring, and office-wide projects.
+ Other duties, as assigned.
Minimum Qualifications:
Good knowledge of:
+ office support functions including word processing, filing, composing a variety of business documents and reception;
+ researching, compiling, and summarizing data for reports.
Experience:
+ interpreting, applying and explaining complex information such as regulations, policies or services;
+ independently solving problems/performing liaison activities in a work setting;
+ coordinating activities requiring complex arrangements.
Preferred Qualifications/Specialties:
+ Intermediate word processing skills
+ Functional knowledge of Idaho's educational system
+ Investigative and research procedures
Experience:
+ taking minutes
+ + using spreadsheet software
+ using Microsoft Office or Microsoft 365 or equivalent
+ collecting and organizing data and managing a data base
+ interpreting, applying, and explaining complex information
Some knowledge of:
+ + Financial record keeping
+ Supervisory practices
+ Organization of electronic or print news media
+ State and local government organization structure
Good knowledge of:
+ + Educator terminology
+ Organizational awareness
+ Teamwork
Application Procedure:Apply online at Provide a cover letter, resume, and a list of references with at least two former or current supervisors and submit it through the application portal. Questions about the position or the application process can be directed to Kayla Otto, Human Resource Specialist, at[email protected].
Special Notification: Successful applicants will be required to pass a background check.
Benefits:
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. Additionally, Career Technical Education employees receive tuition reduction benefits under the State Board of Education. For additional information, please visit
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email [email protected] . (If you have a contact for applicant accommodations at your agency, please replace the contact information).
Preference may be given to veterans who qualify under state and federal laws and regulations.