Job Summary Towson University (TU) is one of the nation's top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community. The Administrative Assistant II for the Languages, Literatures, and Cultures department is the front-facing aspect of the department, greeting and supporting students who walk into the office, call, or email. They are the primary support for majors, minors, and all students taking the over 70 classes we offer each semester. The administrative assistant for the department manages events, maintains databases including advisee assignments and the department website, and provides support for the proper function of the department, including purchasing and invoices, and regular budget maintenance.
Responsibilities and Duties - Answer phones, direct calls, respond to emails, assist walk-ins.
- Process university forms, including adjunct and offload contracts, and data entry of course and room scheduling information.
- Run financial reports and reconcile department Pro Card charges using back-up documentation; maintain regular budget balance; handle transfers within and outside of the department; help support faculty with Stratus needs.
- Maintain confidential databases including major/minor student advising records. Maintain department website and update as needed.
- Assist with special events planning and logistics of faculty searches and visiting scholars.
- Order office supplies and oversee office and technology equipment purchases, repairs, and inventory.
- Train and supervise student assistant(s) in general office procedures and assignments.
- Perform other administrative duties as assigned.
Qualifications and Skills Required:
- High school diploma or equivalent.
- Three years of experience providing administrative support.
- Ability to communicate effectively and professionally.
- Proficient with Microsoft Office and adeptness at learning new technology.
- Strong organizational and problem-solving skills and ability to prioritize tasks and multi-task.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instruction.
Preferred:
Except for qualifications established by law, additional related experience, and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Salary and Benefits $46,736 annually and full University benefits that include annual leave, up to 15 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. Applicants with TU or USM service may receive salary credit. To learn more about our benefits, click here . TU also offers a variety of great perks and discounts, which can be found here . If you are motivated, innovative and team-oriented, we would love to hear from you. For consideration, please submit a cover letter and resume with your online application. This position will be open for a minimum of 14 days. The safety of our students, faculty, staff, and neighbors has been our top priority and the focus of every one of our decisions since the earliest days of the COVID-19 pandemic. Therefore, the University System of Maryland (USM) has strongly encouraged full COVID vaccination and up-to-date booster shots (when eligible) for all faculty, staff, and students at all schools in the USM as both a reasonable and necessary means of protecting our health and safety.