MORGNER is seeking the ideal candidate for the Administrative Assistant II position that exhibits high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.
Essential Job Duties
- In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
- Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.
- Perform various administrative, clerical, data collection, data entry, and report writing tasks.
- Receive direction from immediate supervisor in completing non-routine assignments.
- Scan, fax and bind documents, reports, and proposals as required.
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
- Distribute reports as directed by immediate supervisor.
- Originate correspondence and reports not requiring the personal attention of immediate supervisor.
- Prepare general correspondence and maintains general files.
- Answer telephone, take and relay messages, screen callers and direct calls accordingly.
- Receive, sort, and distribute mail.
- May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
- Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.
- May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate.
- May represent immediate supervisor at project-related or other meetings as directed.
- Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders.
- Perform other responsibilities associated with this position as may be appropriate.
Hardware/Software Knowledge
- Proficiency in Microsoft Office Suite of software is required
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
- Experience in creating PowerPoint presentations is required.
Professional Experience Level/Other Qualifications
- Good written and oral communication, organizational, and interpersonal skills are required.
- Self-starter, multi-tasker
- Ability to work in a high volume, dynamic team environment
- Proven record of accomplishments of office administration
- Flexible attitude to changing conditions
- Accountable and dependable to follow through with tasks/project
- Handles all matters in strict confidentiality
- Special projects as needed
Education/Training
- High school diploma (or equivalent} and more than 5 years of relevant work experience, preferably 10 years of experience.
Element-Specific Requirements/Notes
- May assume other duties as required/needed
- Maybe required to work past regular work shifts as needed
- Maybe required to work various shifts as needed
- This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.