Location: Ames,IA, USA
Position Title:Administrative Assistant IIJob Group:Professional & ScientificRequired Minimum Qualifications:High school diploma or equivalent and 3 years of related experiencePreferred Qualifications:Experience providing support for mid- to upper-level administratorsExperience working in higher educationExperience that demonstrates knowledge of policies and proceduresExperience using Excel, SmartSheets, or databasesJob Description:The College of Health and Human Sciences at Iowa State University is seeking an Administrative Assistant II to join our team in providing essential support to our academic leadership. In this pivotal role, you'll coordinate administrative services for two associate deans, serve as the welcoming face and receptionist for the Dean's Office, and step in as backup support for the college dean.Key Responsibilities:Support for Leadership: Assist and manage schedules, communications, and projects for two associate deans.Student Programs & Scholarships: Play an active role in facilitating our college's graduate and undergraduate scholarships programs, undergraduate research internship program, and foreign travel grants.Events & Coordination: Help organize major college events, including convocation and university graduation, ensuring these impactful moments run smoothly.Committee Support: Oversee committee rosters and schedules to maintain seamless coordination within the college's governance structure.Level Guidelines• Career-level position demonstrating proficiency and knowledge of related competencies• Works under direct to general supervision and may receive guidance on more complex assignments• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature• Applies thorough knowledge to respond to inquiries and requests• Able to resolve most problems and issues and respond to requests without escalation• Provides guidance to students• May provide supervision to one to two other staff or lead a small work teamAppointment Type:RegularNumber of Months Employed Per Year:Time Type:Full timePay Grade:PS806Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email ...@iastate.edu or call 515-###-#### or Toll Free: 1-877-###-####.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing programOriginal Posting Date: November 5, 2024Posting Close Date:November 11, 2024Job Requisition Number:R15854By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community ( . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 ###-####, email ...@iastate.edu .If you have questions about the application process please email ...@iastate.edu or call 515-###-#### or Toll-Free at 1-877-###-#### . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email ...@iastate.edu or call (515) ###-#### or Toll-Free: (877) ###-#### . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) ###-#### .General ISU compensation information can be found on the University Human Resources ( website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.