Location: Dallas,TX, USA
Posting Number: S06000P Department: Undergraduate Education Salary Range: $47,000 Pay Basis: Monthly Position Status: Regular full-time Location: Richardson Job Description: This position provides administrative support for the Office of Undergraduate Education ( OUE ). The Office of Undergraduate Education consists of various administrative and student-serving units. In Academic Year 2023, OUE served 9,354 unique undergraduate students and 2,428 unique graduate students. Programs hosted over 145 events and workshop sessions, collaborated with numerous faculty and campus partners and provided students with multiple engagement opportunities. The Administrative Assistant II position reports to the Business Officer and supports and serves as backup to the Administrative Services Officer in the OUE central office. The central team coordinates and provides support to all OUE areas. Overall duties include but are not limited to general office duties, coordinating travel for staff and students, maintaining and reconciling multiple program budgets, processing scholarship requests, managing event and meeting spaces, and occasionally supporting Undergraduate Education program events. This position will support various administrative functions for OUE programs, including but not limited to the Academic Bridge Program ( ABP ), Comet Scholars Program ( CSP ), Chime Scholars, Freshman Mentor Program, Transfer Mentor Program, Comet Cents, Comet Cupboard, and Undergraduate Research. The ideal candidate will have account reconciliation experience, be detail-oriented, possess excellent interpersonal skills, and can work with people from different backgrounds. Minimum Qualifications: Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience. Preferred Education and Experience: The ability to multi-task and prioritize. Experience in higher education and administrative roles is preferred but not required. Above-average proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) is necessary. Experience with PeopleSoft is preferred. Shows initiative and will accept a variety of tasks Possesses good time management skills and the ability to make independent choices and prioritize tasks when given predefined tasks. Consistently self-directed and able to focus quickly and clearly on assigned tasks Asks for help in clarifying or accomplishing tasks, as needed Possesses basic productivity software skills (including Excel, Publisher, etc.). Familiarity with eLearning and MS Teams Important Message: 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator () . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator () .