Administrative Assistant II
: Job Details :

Position Title: Administrative Assistant IIJob Group: Professional & ScientificRequired Minimum Qualifications:High school diploma or equivalent and 3 years of related experiencePreferred Qualifications:Experience providing administrative support to multiple stakeholders in an office environment.Experience preparing reports, meeting minutes, and other professional communication.Experience planning, scheduling, or providing logistics for medium to large events.Proficiency with Microsoft Office Suite, including MS Excel and Teams.Experience using Qualtrics to create and distribute surveys and polls.Job Description:The Department of Food Science and Human Nutrition within the College of Health and Human Sciences and the College of Agriculture and Life Sciences at Iowa State University is seeking an Administrative Assistant II. This role provides administrative support to the department chair and serves as a liaison for daily operations with other administrative offices, visitors, faculty, and staff.The Administrative Assistant II will handle requests and inquiries on behalf of the department chair, addressing and resolving various issues as they arise. The position involves overseeing special projects assigned by the chair, coordinating internal and external communications, and managing functions such as meetings, visitor arrangements, and special department events. Responsibilities include preparing for meetings, taking minutes, planning events, and ensuring effective communication within the department.The ideal candidate will demonstrate exceptional organizational and interpersonal communication skills, the ability to work both independently and collaboratively in a team setting, and the capacity to thrive in a fast-paced environment with tight deadlines. This role requires a high level of discretion and the ability to secure and maintain confidential information. Proficiency in computer skills, particularly with the MS Office Suite, is essential for success in this position.The Administrative Assistant II position offers a dynamic and engaging work environment within a department that values collaboration, growth, and community. This role is ideal for individuals interested in career growth, as the team is highly supportive of career advancement and encourages participation in leadership training, council meetings, and other professional development opportunities. The department fosters flexibility, allowing team members to balance their responsibilities while pursuing additional learning experiences. As part of a fun and collaborative team, you will contribute to the mission of the Food Science and Human Nutrition Department, which focuses on building impactful programs such as Culinary Food Science, Dietetics, Diet and Exercise, Food Science, Nursing, and Nutritional Science. This position offers not just a job, but a chance to grow professionally while being part of a meaningful and engaging academic environment.Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.Level Guidelines:Career-level position demonstrating proficiency and knowledge of related competenciesWorks under direct to general supervision and may receive guidance on more complex assignmentsFollows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in natureApplies thorough knowledge to respond to inquiries and requestsAble to resolve most problems and issues and respond to requests without escalationProvides guidance to studentsMay provide supervision to one to two other staff or lead a small work teamAppointment Type: RegularNumber of Months Employed Per Year: 12 Month Work PeriodTime Type: Full timePay Grade: PS806Application Instructions: To apply for this position, please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter. If you have questions regarding this application process, please email or call 515-###-#### or Toll Free: 1-877-###-####.Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: Retirement benefits including defined benefit and defined contribution plans, Generous vacation, holiday and sick time and leave plans, Onsite childcare (Ames, Iowa), Life insurance and long-term disability, Flexible Spending Accounts, Various voluntary benefits and discounts, Employee Assistance Program, Wellbeing program. Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.Original Posting Date: November 18, 2024Posting Close Date: December 1, 2024Job Requisition Number: R15926#J-18808-Ljbffr