Administrative Assistant II
: Job Details :

Dept: Mayor/ Director of Strategic InitiativesFLSA Status: Non-ExemptGeneral Definition of WorkPerforms confidential executive and administrative support work assisting the department with economic development projects, boards and commissions, data collection and analysis and related work as apparent or assigned. Work is performed under the limited supervision of the assigned Supervisor.Qualification RequirementsTo perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.Essential FunctionsCollects, researches, prepares, and supplies information for use in discussions, presentations and meetings with the Mayor, Common Council committees, Department Heads, staff members, boards/commissions and citizens.Composes correspondence; responsible for preparing and distributing reports, meeting invitations, agendas, minutes, packets, and inter-office and press-related memos and documents issued by the Division of Strategic Initiatives.Receives phone calls and visitors, responds to requests from citizens and employees, makes referrals to the appropriate department, arranges meetings independently on conferences and appointments, maintains appointment calendar, makes travel arrangements and maintains schedule of events and activities.Prepares and coordinates all purchase orders and requisitions for supplies and requests for payment for the Division of Strategic Initiatives.May be assigned to special projects and assignments.Knowledge, Skills and AbilitiesGeneral knowledge of standard office practices, procedures, and office assistance techniques; General knowledge of English, spelling and arithmetic; General knowledge of departmental programs, policies and terminology; Skill in operating standard office equipment and related hardware and software; Skill in customer service and professional phone communications; Ability to understand, interpret, explain and apply policies and procedures; Ability to communicate effectively orally and in writing with detail to spelling, grammar, and punctuation; Ability to understand and apply laws and established policies to the maintenance of records; Ability to deal courteously and effectively with the public; Ability to establish and maintain effective working relationships with coworkers, supervisors, and the general public.Education and ExperienceHigh School diploma or GED and moderate experience working in a general office environment assisting with customer inquiries and maintaining records, or equivalent combination of education and experience.Physical RequirementsThis work requires the occasional exertion of up to10 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and frequently standing and walking; work has standard vision requirements; no special vocal communication skills are required; hearing is required to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).Special RequirementsValid driver's license in the State of Indiana.#J-18808-Ljbffr