Administrative Assistant II
: Job Details :

Job Reference 1252394 Location Midland, Texas, United States Industry Oil & Gas - Onshore Oil Function Administration Job Type Contract Date Added December 11, 2024 Airswift is looking for an Administrative Assistant to support a major O&G client in Midland, TX on a 6-month assignment Schedule: 5/40 Perform daily reception functions demonstrating proper discernment and discretion about business matters - Authorize point of contact and enforce security and access control procedures Responsibilities: Greet and assist guests with introductions and working effectively with employees to project the best possible image of the company Answer, screen and route incoming calls Process telephone guest registration requests when necessary from employees Handle and provide mentorship to employees in using the defined visitor management system Handle the issuance and retrieval of access cards issued to authorize visiting employees Work closely with site personnel security staff attending the garage visitor gates to expedite unregistered guests Issue the appropriate pass and control visitor access to office areas escorted by the host Enforce the company security policies and procedures as needed Announce the visitors by contacting the employees/host requesting an escort to their desired locations Serve as the subpoena contact Assist employees with reserving the conference rooms and direct employees and guests to their designated conference rooms Implement and monitor the usage of the access control (turnstile) through the optical portals Provide daily and monthly reporting on guest statistics Assist with other duties such as mail deliveries and event/conference room bookings Requirements: Current/Valid driver's license 3+ years of experience in reception/administrative support positions Intermediate proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word Preferred: Ability to master visitor registration system and specialized telecommunication equipment Possess the ability to communicate clearly and effectively verbally and in writing Attentive to detail, especially for ensuring accurate and complete information is documented and disseminated Possesses a strong positive attitude and demonstrated ability to initiate rather than react Able to handle delicate situations with grace and subtlety Good networking skills - builds/maintains effective working relationships Planning, organizing and time management Good Initiative and problem solving Ability to work under pressure within tight timelines Good judgment and high sense of accountability